
T&C
NP4605
BOOKING CONDITIONS
Deposit: A non-refundable deposit of $300.00 per person is required at the time of booking.
No reservation will be processed without a deposit.
Payment Deadline: Full payment is due 06/06/25 (100 Days before departure). Late
registrations received after the deadline require an additional $100 (subject to availability).
If payment is not made in full 50 days prior to departure, your payments are non-refundable.
Payment Methods: We accept major credit cards, checks, money orders, Zelle payments,
and ACH transactions. There is an additional 3% fee for each credit card transaction.
LATE PAYMENT POLICY
Customers will receive Late Fees if they are not paid in full:
Days Prior to Departure Fee
100 - 61 days $150
60 - 30 days $300
30 days - day before departure subject to cancellation
Customers are also responsible for any difference in fare due to late payment (subject to
availability). Refusal to pay will be considered a cancellation.
CANCELLATION/REFUND POLICY
We hope that nothing will prevent you from taking your pilgrimage with Nativity Pilgrimage,
however, should you need to cancel your trip, your cancellation must be in writing via email
or letter. It will be effective on the date of receipt. The following cancellation fees will
apply:
Days Prior to Departure Penalty
100 + days Lose deposit
99 - 50 days 50% of trip cost
49 days or less 100% of trip cost
Insurance premiums are non-refundable. We highly recommend purchasing travel
insurance to avoid these cancellation fees.
PROTECT YOUR TRIP
Follow this link or scan the QR code to view our Travel Protection Plan details.
RESPONSIBILITY
Nativity Pilgrimage, Inc. and their agents assume no liability or responsibility in regards to
travel in any form for any injuries or loss of property, accidents, delays, changes in schedule
or itinerary, incidental damages or any irregular circumstances. This would include, but not
limited to, default or omission by any third party providing services or facilities related to
and/or included in the tour or any part thereof.
The IATA carriers, steamship firms and other transportation companies, whose services are
featured in these tours, are not to be held responsible or accountable for any act, omission
or event during the time the passengers are not on board their respective conveyance.
The passage contract in use by these companies, when issued, shall constitute the sole
contract between the companies and the purchaser of these tours and/or passengers
and Nativity Pilgrimage, Inc. does not assume any liability or responsibility in connection
therewith. They are not responsible for any losses or additional expenses due to delay or
changes in air or other services, sickness, weather, strike, war, guarantees, or other causes.
All such losses or expenses shall be borne by the passenger as tour rates provide for
arrangements only for the time stated. The right is reserved to substitute hotels of similar
quality to those specified in the itinerary. Nativity Pilgrimage reserves the right to cancel
any tour prior to departure. Refund details vary upon each trip. No refund will be made
for any used portion of the tour unless arrangements are made prior to departure from
the United States. Prices and itineraries are subject to change without notice if booking
conditions are not complied with.
YOUR PACKAGE INCLUDES
Air Transportation: Economy class and round-trip airfares are based on the time of the
reservation. Rates and times are subject to change without notice. Airfares, once issued, are
non-refundable, non-transferable, and cannot be used towards future travel.
Land Transportation: All land transportation as described in the itinerary will be by Deluxe
Motor Coach. Some may be equipped with Wi-Fi service.
Hotels: Your hotels will be first-class with double occupancy (2 people per room with a private
bath). Neither Nativity Pilgrimage nor the trip coordinator are responsible for providing a
roommate.
Meal Plan: The meal plan offers breakfast & dinner daily, unless otherwise stated.
Baggage: Nativity Pilgrimage limits all passengers to one (1) piece of checked luggage and
one (1) carry-on. All passengers should check with the airlines carriers for up to date baggage
weight and dimensions.
Airport Fees: Airport Taxes, Porterage, Fuel Surcharges and Security Fees
Medical Insurance: Coverage for the duration of your trip.
YOUR PACKAGE DOES NOT INCLUDE
Cancellation Protection Plan: We highly recommend purchasing travel insurance upon
registration.
Passport Expenses: Passports or any additional documents that may be required Passports
must be valid after 6 months of return date.
Personal Items: Laundry, other beverages (wines, liquors, mineral water, tea, coffee, etc.) and
food that are not on the menus of your included meal package, and any additional luggage.
Non-itinerary fees: Any sightseeing, other services, or personal items that are not specifically
mentioned as being included in the itinerary.
Extra food/beverage: You are responsible for any meals not specified in your itinerary.
Tips/Gratuities: Tips for tour guides, drivers, and wait staff for included meals.
GENERAL TRAVEL INFORMATION
Group Air: Group Air differs from individually purchasedairline tickets in that it is subject to
the terms and conditions of theairlines. For this reason, we need to receive your registration
and full payment by the payment deadline. After that date, registrations may be subject to a
different air rate, ticketing method, or ona different airline. Additional fees and charges may
apply. Group air ights are confirmed 60 - 90 days prior to departure.
Departure Cities: If your departure city is not listed on the brochure, indicate which airport
you would like to depart from on the registration form. We will provide you with the best
possible price and ight schedule in order to connect with the group. Additional fees and
charges may apply.
Land-Only Option: If you would like to book your own air travel, indicate on your registration
form that you want the ‘Land Only” option. By booking your own air, you may select your
seat, airline, and travel schedule, use airline miles/points, provide airline reward program
information, and make any special requests directly with the airline. No changes can be made
after thefinal payment deadline. Land-only services begin and end at the hotels unless you
are able to meet the group at the airport. Land-only travelers are responsible for their own
airport transfers.
IMPORTANT NATIVITY PILGRIMAGE POLICIES
The airline selects seat assignments for group air,not the tour operator. Seat upgrades are
available for registered travelers, by request. Quoted rates for an upgradeare subject to
change until payment is received. Some upgrades are not available until the group tickets
are issued.
Single Room: Tour price is based on double occupancy. If you’d like a single room, there is
an additional cost per person as specified on the registration form. Single rooms are limited
and will be awarded on a first-come, first-served basis.
Seat Upgrades: Once Nativity Pilgrimage receives an upgrade request, we will contact the
airlines to finalize your request. We cannot guarantee the acceptance of this request as it is
subject to availability and pricing (which changes daily).
Seat Location Requests: Once Nativity Pilgrimage receives a seat location request, we will
contact the airlines to finalize your request. We cannot guarantee acceptance of this request
as it is subject to availability and pricing (which changes daily).
Other Special Requests: Once Nativity Pilgrimage receives a special request, such as a
wheelchair, food, etc., we will contact the airlines to finalize your request. We cannot guarantee
acceptance of this request as it is subject to availability and pricing (which changes daily)
15710 John F. Kennedy Blvd. Suite 225 Houston, TX | (832) 406-7050 | 1+(844) 400-9559 | info@nativitypilgrimage.com | www.nativitypilgrimage.com