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BUSINESS PAPER
ORDINARY
MEETING
Date of meeting: 4 November 2025
Location: Council Chambers
Time: 6:30 PM
BUSINESS PAPER
ORDINARY MEETING
Table of Contents
Meeting Date: 4 November 2025
ORDINARY Item - Table of Contents Page 3
Table of Contents
Table of Contents
1. WELCOME ......................................................................................................................................... 5
a) Acknowledgement of Indigenous Heritage .................................................................................... 5
b) General Manager's Matters for Mention ........................................................................................ 5
2. ACKNOWLEDGEMENT OF OFFICIAL VISITORS TO THE COUNCIL............................................ 5
3. APOLOGIES AND LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY
COUNCILLORS ...................................................................................................................................... 5
4. DECLARATIONS OF INTERESTS .................................................................................................... 5
5. CONFIRMATION OF MINUTES ......................................................................................................... 7
6. AGENDA ITEMS SUBJECT TO PUBLIC ADDRESS ....................................................................... 9
7. CONDOLENCES .............................................................................................................................. 11
8. MAYORAL MINUTES ....................................................................................................................... 13
9. EXCEPTION REPORTS - ADOPTION OF ITEMS NOT IDENTIFIED FOR DISCUSSION AND
DECISION ............................................................................................................................................. 15
10. REPORTS FOR DETERMINATION ............................................................................................... 17
10.1. PLANNING DECISIONS .............................................................................................................. 17
10.2. GENERAL MANAGER ................................................................................................................. 19
10.2.1. GM - 2025/2026 Event Sponsorship Round 1 - (79351,15988) ....................................... 19
10.3. CITY PLANNING .......................................................................................................................... 27
10.3.1. CP - Community Sponsorship Program Policy - (95498,96328) ...................................... 27
10.3.2. CP - Fire Safety Complaint - 3 and 5 Anderson Place, South Windsor - (95498) ........... 31
10.4. CORPORATE SERVICES ........................................................................................................... 41
10.4.1. CS - Outdoor Dining Permit - Simon's Cafe - Windsor Mall, Shop 1, 100 George Street,
Windsor (95496,112106) ............................................................................................................... 41
10.4.2. CS - Sale of Land for Unpaid Rates - (95496, 96332) ...................................................... 54
10.4.3. CS - Access to Information Policy and Agency Information Guide - (95496, 96333) ....... 61
10.4.4. CS - Annual Disclosure of Pecuniary Interests and Other Matters Returns - (95496,
96333) ........................................................................................................................................... 65
10.4.5. CS - Code of Conduct Complaints Statistics Report - 1 September 2024 to 31 August
2025 - (95496) ............................................................................................................................... 67
10.4.6. CS - Investment Report - September 2025 - (95496, 96332) ........................................... 71
10.5. INFRASTRUCTURE SERVICES ................................................................................................. 79
ORDINARY MEETING
Table of Contents
Meeting Date: 4 November 2025
ORDINARY Item - Table of Contents Page 4
10.5.1. IS - Food Organics Garden Organics - Commencement Date Proposed Change - (95495)
...................................................................................................................................................... 79
11. RECEIPT OF MINUTES OF OTHER COMMITTEES .................................................................... 84
11.1.1. ROC - Heritage Committee - 25 September 2025 (80242) ................................................. 85
11.1.2. ROC - Local Traffic Committee - 13 October 2025 - (82045) ............................................ 111
12. NOTICES OF MOTION ................................................................................................................. 149
12.1.1. NM1 - Bushfire and Disaster Preparedness ...................................................................... 149
12.1.2. NM2 - Re-creation of a Rural - Residential Subcategory for Rates ................................... 151
13. QUESTIONS WITH NOTICE ........................................................................................................ 157
13.1.1. IS - Reconditioning of Roads impacted by Sewer upgrade works - (95495) ..................... 157
14. RESPONSES TO QUESTIONS WITH NOTICE FROM PREVIOUS MEETING .......................... 158
14.1.1. Responses to Councillor Questions Taken on Notice at the Council Meeting
- 14 October 2025 .......................................................................................................................... 159
15. CONFIDENTIAL REPORTS ......................................................................................................... 161
15.1. GENERAL MANAGER ............................................................................................................... 161
15.1.1. GM - 2026 Hawkesbury Australia Day Awards - (79351,15988) .................................... 161
15.2. CITY PLANNING ........................................................................................................................ 163
15.3. CORPORATE SERVICES ......................................................................................................... 165
15.3.1. CS - Acquisition of Easement - Part of 34 Putland Place, Vineyard (148973, 148974,
148975, 148976, 95496, 112106,) .............................................................................................. 165
15.4. INFRASTRUCTURE SERVICES ............................................................................................... 167
ORDINARY MEETING
1.WELCOME
Meeting Date: 4 November 2025
ORDINARY Item - Welcome Page 5
1.WELCOME
Welcome
a) Acknowledgement of Indigenous Heritage
The Mayor, Councillor Les Sheather will acknowledge the Indigenous Heritage.
b) General Manager's Matters for Mention
The General Manager will address the Council meeting, mentioning:
• Emergency Procedures
• Recording of the Council Meeting
• Statement regarding people addressing the Meeting
• Mobile phones
2. ACKNOWLEDGEMENT OF OFFICIAL VISITORS TO THE COUNCIL
The Mayor will acknowledge and welcome official visitors to the Council and make any relevant
presentations as required.
3. APOLOGIES AND LEAVE OF ABSENCE OR ATTENDANCE BY AUDIO-VISUAL LINK BY
COUNCILLORS
The Mayor will ask for any Apologies or Leave of Absence Requests to be noted.
Attendance
Attending Councillors and Council staff members will be noted for the purposes of the Minutes.
4. DECLARATIONS OF INTERESTS
The Mayor will ask for any Declaration of Interests from the attending Councillors. These will then be
addressed at the relevant item.
Statement of Ethical Obligations
In accordance with Section 233A of the Local Government Act 1993, Councillors have taken an oath
or made an affirmation of office to undertake the duties of the office of Councillor in the best interests
of the people of the Hawkesbury City Council Local Government Area and the Hawkesbury City
Council and to faithfully and impartially carry out the functions, powers, authorities and discretions
vested in Councillors under the Local Government Act 1993 or any other Act to the best of their ability
and judgment. Council’s Code of Conduct requires Councillors to disclose and appropriately manage
conflicts of interest.
ORDINARY MEETING
1.WELCOME
Meeting Date: 4 November 2025
ORDINARY Item - Welcome Page 6
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ORDINARY MEETING
5. CONFIRMATION OF MINUTES
Meeting Date: 4 November 2025
ORDINARY Item - Confirmation of Minutes Page 7
5. CONFIRMATION OF MINUTES
Confirmation of Minutes
Minutes of Ordinary Council Meeting 14 October 2025
ORDINARY MEETING
5. CONFIRMATION OF MINUTES
Meeting Date: 4 November 2025
ORDINARY Item - Confirmation of Minutes Page 8
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ORDINARY MEETING
6. AGENDA ITEMS SUBJECT TO PUBLIC ADDRESS
Meeting Date: 4 November 2025
ORDINARY Item - Agenda Items subject to Public Address Page 9
6. AGENDA ITEMS SUBJECT TO PUBLIC ADDRESS
Agenda Items subject to Public Address
ORDINARY MEETING
6. AGENDA ITEMS SUBJECT TO PUBLIC ADDRESS
Meeting Date: 4 November 2025
ORDINARY Item - Agenda Items subject to Public Address Page 10
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ORDINARY MEETING
7. CONDOLENCES
Meeting Date: 4 November 2025
ORDINARY Item - Condolences Page 11
7. CONDOLENCES
There were no Condolences at the time of preparing this Business Paper.
Condolences
ORDINARY MEETING
7. CONDOLENCES
Meeting Date: 4 November 2025
ORDINARY Item - Condolences Page 12
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ORDINARY MEETING
8. MAYORAL MINUTES
Meeting Date: 4 November 2025
ORDINARY Item - Mayoral Minutes Page 13
8. MAYORAL MINUTES
Mayoral Minutes
There was no Mayoral Minute at the time of preparing this Business Paper.
Notwithstanding the above, pursuant to Clauses 9.6-9.9 of Council's Code of Meeting Practice, the
Mayor may submit a Mayoral Minute to the meeting without notice in relation to any matter or topic
that:
• Is within the jurisdiction of the Council
• Council has official knowledge of.
However, a Mayoral Minute must not be put without notice if it relates to a routine or non-urgent
matter.
A matter is considered to be urgent when it requires a decision by the Council before the next
scheduled ordinary meeting of the Council.
ORDINARY MEETING
8. MAYORAL MINUTES
Meeting Date: 4 November 2025
ORDINARY Item - Mayoral Minutes Page 14
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ORDINARY MEETING
9. EXCEPTION REPORTS - ADOPTION OF ITEMS NOT IDENTIFIED FOR DISCUSSION AND
DECISION
Meeting Date: 4 November 2025
ORDINARY Item - Exception Reports Page 15
9. EXCEPTION REPORTS - ADOPTION OF ITEMS NOT IDENTIFIED FOR DISCUSSION AND
DECISION
Exception Reports
ORDINARY MEETING
9. EXCEPTION REPORTS - ADOPTION OF ITEMS NOT IDENTIFIED FOR DISCUSSION AND
DECISION
Meeting Date: 4 November 2025
ORDINARY Item - Exception Reports Page 16
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ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - Planning Decisions Page 17
10. REPORTS FOR DETERMINATION
10.1. PLANNING DECISIONS
Planning Decisions
Nil Reports.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - Planning Decisions Page 18
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ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.2.1. Page 19
10.2. GENERAL MANAGER
10.2.1. GM - 2025/2026 Event Sponsorship Round 1 - (79351,15988)
Directorate: General Manager
10.2.1.
PURPOSE OF THE REPORT:
The purpose of this report is to advise Council of applications received for financial and in-kind
assistance under Round 1 of the Events Sponsorship Program for 2025/2026.
The report assesses the applications against the adopted assessment criteria and recommends
financial and in-kind assistance.
EXECUTIVE SUMMARY:
The Events Strategy was adopted by Council on 28 August 2018. A key outcome of the Strategy is
the recently updated Events Sponsorship Policy (2024) which provides the opportunity for volunteer
organisations, community groups and individuals to seek financial and in-kind assistance for events
from Council.
The Events Sponsorship Policy comprises of two rounds of event sponsorship per annum. The
Program also establishes a transparent framework for Council to determine funding and other
assistance for community events, based on a clear set of objectives and criteria. A Special Event
Criteria has also been established for events which can identify as being regionally significant,
demonstrate longevity (>20 years) and support the local economy by recognising small business
excellence. The 2025/2026 Event Sponsorship budget for the sponsorship of community events is
$35,000 with an additional $25,164 for the sponsorship of the Hawkesbury City Eisteddfod.
Round 1 of the 2025/2026 Event Sponsorship Program was open from 1 September 2025 to 30
September 2025 for events generally proposed to be held between late 2025 and early 2026. This
report lists the seven applications received. All of the seven applications met the assessment criteria
and were successful in their assessment. Two applications also applied and were successful under
the Special Event Criteria and no applications were unsuccessful.
The proposed allocation for Round 1 of the Event Sponsorship Program for community events is
$25,150 which includes $9,800 for the sponsorship of seven community events and an additional
$15,350 allocated to three events which have previously received funding under Council's Special
Event Criteria.
RECOMMENDATION:
That Council:
1. Under Round 1 of the 2025/2026 Event Sponsorship Program, agree to support the following
organisations for events at the following level:
No
Event Name
Name of Organisation
Recommended
amount Ex GST
Special Event
Application
1
Hawkesbury
NAIDOC Ball 2026
Merana Aboriginal
Community Association
for the Hawkesbury Inc
$700
No
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.2.1. Page 20
2
St Albans Village
Market
St Albans Village Market
$900
No
3
Windsor Christmas
Community
Festival
Windsor Business Group
$1,000
No
4
Kurrajong
Community
Christmas Carols
Kurrajong Village Baptist
Church
$1,200
No
5
Carols in the Park
Rotary Club of Richmond
Inc.
$1,700
Yes
6
St Albans Folk
Festival
St Albans Folk Festival
$1,900
Yes
7
The Windsor
Experience Gas
Lamp Festival
The Windsor Experience
Action Group Inc.
$2,400
No
2. Advise Applicants 5 and 6 that they have qualified for Special Event Sponsorship and will
receive the recommended amount as identified in Table 1 and Attachment 1 for the next three
years (2025/2026, 2026/2027 and 2027/2028).
3. Approve the execution of Council's standard Sponsorship Agreement for the applications
numbered 1 - 7 as identified in Table 1 and Attachment 1 of this report.
4. Advise successful organisations that the approved amount is inclusive of in-kind support from
Council for the holding of the event, exclusive of marketing support and promotion through
Council's social media channels.
5. Advise the following organisations that they will receive their second sponsorship payment
under the 2025/2026 Special Event Criteria.
No
Event Name
Submission of
an application
for event
sponsorship
Contribution
2025/2026
1
Hawkesbury
Show
Paid Round 1
2024/25
Payment 2 -
$10,000
2
Hawkesbury
Canoe Classic
Paid Round 2
2024/25
Payment 2 -
$2,450
3
Hanna Park
Carols
Paid Round 2
2024/25
Payment 2 -
$2,900
BACKGROUND:
The Events Strategy was adopted by Council on 28 August 2018 and identifies how Council will
attract, partner, access, fund, produce, promote and approve events in the Hawkesbury. A key
outcome of the Strategy is the recently updated Events Sponsorship Policy (2024) which provides the
opportunity for volunteer organisations, community groups and individuals to seek financial and in-
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.2.1. Page 21
kind assistance for community events from Council. The Events Sponsorship Policy incorporates two
rounds of funding opportunities per annum.
The Events Sponsorship Policy delivers a transparent framework for Council to determine funding and
other assistance for community events, based on a clear set of objectives and criteria. As part of the
Events Sponsorship Policy, Council has developed the following criteria to guide and inform for the
assessment of event applications:
• Eligibility Criteria - Council will only support event sponsorship applications that meet the
criteria in the Eligibility Criteria for Community Event Sponsorship and a Special Event Criteria.
• Assessment Criteria Matrix - Council will assess each event application against the Community
Criteria Matrix to provide objectivity and a guide to applicants about the criteria Council will be
using when making a decision about whether to support the event. The event 'score' is a good
guide as to whether Council will be working to support the event. It is anticipated that a
community event which 'scores' 40 or above would receive sponsorship. Council will assess
events which apply for the Special Event Criteria against one or more of the following:
o Regionally significant with attendance typically >50,000 people
o Outstanding long term (>20 years) contribution to social, cultural, economic factors
o Provide demonstrated support to the local economy by recognising small business
excellence.
Events which achieve one or more of the Special Event Criteria will score two additional points per
criteria which are satisfied and can score up to six additional points. The Event Sponsorship Program
provides the opportunity for community groups and individuals to seek financial assistance from
Council for events in the Hawkesbury.
DISCUSSION:
The Events Strategy was adopted by Council on 28 August 2018.
The objectives of the Events Strategy are to build:
• Community involvement and participation
• Community capacity, the ability to self-organise and develop resilience in the community
• Community connections and social cohesion, across communities and with local businesses
• Visitor attraction opportunities for the Hawkesbury.
Council has allocated $35,000 in its 2025/2026 Operational Plan for the Event Community
Sponsorship Program.
There are two rounds of Event Sponsorship during the year with half of the funding generally
allocated across the two rounds.
Seven applications were originally submitted under Round 1 of the 2025/2026 Event Sponsorship
Program. Two events have also applied for sponsorship under the Special Event Criteria. The details
of the seven applications are summarised as follows in Table 1.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.2.1. Page 22
Table 1 - 2025/2026 Round 1 Event Sponsorship Applications and Special Event Applications
Community Events
No
Applicant
Name/Organisation
Event Name
Event Date/s at
time of
application
Special Events
Application
1
Merana Aboriginal
Community Association for
the
Hawkesbury Inc
Hawkesbury
NAIDOC Ball 2026
27 July, 2026
No
2
St Albans Village Market
St Albans Village
Market
10 markets
throughout 2026
No
3
Windsor Business Group
Windsor Christmas
Community festival
29 November
2025
No
4
Kurrajong Village Baptist
Church
Kurrajong
Community
Christmas Carols
13 December
2025
No
5
Rotary Club of Richmond
Inc.
Carols in the Park
14 December
2025
Yes
6
St Albans Folk Festival
St Albans Folk
Festival
24 April 2026
Yes
7
The Windsor Experience
Action Group Inc.
The Windsor
Experience Gas
Lamp Festival
6 June 2026
No
Three events also received a year sponsorship commitment under the Special Event Sponsorship in
2024/2025. They will receive their second sponsorship payment in 2025/2026 as shown in the Table
below.
Table 2 - 2025/2026 Existing Sponsorship Applications for Special Events Criteria - 3 Year
Commitment
No
Applicant
Name/Organisation
Event
Name
Event
Date/s at
time of
application
Submission
of an
application
for event
sponsorship
Contribution
2025/2026
Special
Events
Criteria
1
Hawkesbury
Agricultural
Association
Hawkesbury
Show
9 May 2026
Paid Round 1
2024/25
$10,000
2
Hawkesbury Canoe
Classic Association
Hawkesbury
Canoe
Classic
TBC
Paid Round 2
2024/25
$2,450
3
Hawkesbury Baptist
Church
Hanna Park
Carols
TBC
Paid Round 2
2024/25
$2,900
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.2.1. Page 23
Attached as Attachment 1 to this report is a detailed summary of the applications received and the
proposed level of financial assistance requested. A copy of the analysis of each application against
the Assessment Criteria Matrix is provided in Attachment 2 to this report.
There are sufficient funds to cover the total recommended amount of $25,150 for Round 1 of the
2025/2026 Event Sponsorship Program.
After a review of the Assessment Criteria Matrix, the Round 1 Applications received can be described
as:
• Diverse in nature, ranging from food markets, music, craft, Christmas and agricultural events.
• Community based events, supported by volunteers in relation to activities such as markets,
music, food, craft and Christmas events.
• Consistent with Council's stated objectives of providing financial assistance to volunteer
groups, community organisations and individuals for works and projects that will build
community capacity, the ability to self-organise and develop resilience.
Event Strategy Review
Council is currently updating the Event Strategy and will include the findings from the ongoing review
of the Events Sponsorship Program. Since the adoption of the Events Strategy and the Event
Sponsorship Program there have been nine rounds of event sponsorship determined by Council.
The Program has given Council the opportunity to sponsor a diverse range of events which is
consistent with Council's stated objectives of providing financial assistance to volunteer groups,
community organisations, local businesses and individuals for works and projects that will -
• Encourage community involvement and participation
• Build community capacity and the ability to self-organise and develop resilience in the
community
• Establish and reinforce community connections and social cohesion, across communities and
with local businesses
• Bring visitors to the region.
Recent amendments to the Event Sponsorship Program include the sponsorship of only community
events and the inclusion of a Special Event Criteria for events which achieve one or more of the three
Special Event Criterion. Other amendments which will be included in the updated Events Strategy will
include a revised event program and budget.
COMMUNITY ENGAGEMENT
Whilst the issues raised in this report concern matters that do not require community consultation
under Council's Community Engagement Policy, information about Round 1 of the Event Sponsorship
Program was:
• Available on Council's website from 1 September 2025 until 30 September 2025 with the Event
Strategy and Event Sponsorship Application forms
• Advertised on Hawkesbury Events Facebook page on 1 September and 24 September 2025
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.2.1. Page 24
• Promoted on the Hawkesbury City Council Facebook page on 1 September and 26 September
2025
• Emailed to groups and individuals who had previously held events in the Hawkesbury or had
had previous discussions with Council about events they would like to hold. An Email sent on
20 August, 25 August, 1 September, 18 September and 26 September 2025.
• Hawkesbury City Council sent out a media release promoting that Round 1 sponsor program is
open on 1 September 2025
Conformance to the Hawkesbury Community Strategic Plan: Our Hawkesbury 2045
The proposal is consistent with the following Strategies set out within the CSP.
Great Place to Live
1.1 Collaborate with and empower the community to be resilient
1.2 Encourage, educate and enable our community to be safe and healthy
1.3 Create opportunities for partnerships, connection and collaboration
1.4 Invest in our places, spaces and infrastructure to support thriving, prepared communities
1.5 Enrich our local identity by enhancing connection to our unique stories, landscapes and places
Sustainable Environments and Heritage
2.4 Empower the Hawkesbury to make sustainable choices
Thriving Economy
3.3 Promote the Hawkesbury as a great place to visit, work and invest
Effective Leadership
4.2 Foster diverse, inclusive and informed community leadership
FINANCIAL IMPACT
The matters raised in this report have direct financial implications. Council has allocated $35,000 in its
2025/2026 Operational Plan for the Event Sponsorship Program with an additional $25,164 for the
sponsorship of the Hawkesbury Eisteddfod. There are sufficient funds to cover the total
recommended amount of $25,150 for Round 1 of the 2025/2026 Event Sponsorship Program
including $9,800 for the sponsorship of seven community events and $15,350 for the second payment
of a 3-year commitment for three events under the Special Events category. A total of $9,850 is
remaining for Round 2 of the 2025/2026 Event Sponsorship Program.
RISK MANAGEMENT CONSIDERATIONS
If a decision is made not to award event sponsorship to applicants there could be a medium
reputational risk to Council. It is reasonable for sponsorship to not be awarded to an applicant if the
application does not meet the criteria. However, if only limited sponsorship is awarded across all
categorises that could result in a reputational risk to Council, given the promotion Council has
undertaken for this Program and time taken by the applicants preparing submissions.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.2.1. Page 25
ATTACHMENTS:
AT - 1 Detailed summary of the application received and the proposed level of financial assistance to
be provided - (Distributed under separate cover).
AT - 2 Community Events Assessment Criteria Matrix for the Event Sponsorship Application under
Round 1 Event Sponsorship Program 2025/26 - (Distributed under separate cover).
oooO END OF REPORT Oooo
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.2.1. Page 26
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ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.3.1. Page 27
10.3. CITY PLANNING
10.3.1. Community Sponsorship Program Policy – (95498,96328)
Previous Item: 10.3 Ordinary (22 July 2025)
Directorate: City Planning
10.3.1.
PURPOSE OF THE REPORT
The purpose of this report is to present the outcome of the public exhibition of the Draft Community
Sponsorship Program Policy (Policy). The Draft Policy was previously considered by Council at its
Ordinary Meeting on 22 July 2025, where Council resolved to place the Draft Policy on public
exhibition for a period of 28 days.
This report provides details of the submissions received and the response by Council Officers to the
submissions. The report recommends that Council adopt the Policy attached as at Attachment 1 to
this report.
EXECUTIVE SUMMARY
As its Ordinary Meeting on 22 July 2025, Council considered the Draft Community Sponsorship
Program Policy.
At this meeting Council resolved:-
“That Council:
1. Place the draft Community Sponsorship Program Policy, attached as Attachment to this
report, be placed on public exhibition for at least 28 days.
2. At the expiration of the public notification period outline in Part 1 above, the following
action be taken:
• Should any submissions be received regarding the Draft Community Sponsorship
Program Policy, a further report be submitted to Council, or
• Should no submissions be received, Council adopt the Community Sponsorship Program
Policy attached in Attachment to this report.”
The Draft Policy was placed on public exhibition from 30 July 2025 to 26 August 2025. During this
period, two submissions were received.
The two submissions and the Officers response to the submissions are included in this report. No
changes to the Policy were made or recommended to be made as a result of the submissions.
This report recommends that Council adopt the Policy attached as at Attachment 1 to this report.
RECOMMENDATION
That Council adopt the Community Sponsorship Program Policy, attached as at Attachment 1 to this
report.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.3.1. Page 28
BACKGROUND
The Draft Policy was developed in response to the need to provide a clear and transparent policy on
how Council operates its Community Sponsorship Program. This Program is the mechanism through
which Council grants financial assistance to residents and organisations under Section 356 of the
Local Government Act 1993.
The Draft Policy was presented to Council at its Ordinary Meeting on 22 July 2025. Following the
meeting, the Draft Policy was placed on public exhibition from 30 July 2025 to 26 August 2025.
DISCUSSION
Submissions
Two submissions were received in response to the public exhibition of the Policy. The submissions
and Council Officer response is provided below.
Submission
Officer Response
I don't really understand the points system, this
limit services and organisations submitting
application. I just added points for what we
applied for this year, and found we were not
eligible to apply next. Maybe this is something
that might need to be looked at.
Council currently uses the assessment criteria
matrix in all rounds of the Community
Sponsorship Program. The assessment criteria
matrix, and the way that Council staff fill it out, is
included in each report that is sent to Council.
This gives Council a fair, equitable and
accountable way of scoring all applications and
making sure that Council decisions can be
transparent.
The assessment criteria matrix has been
updated in this Policy, and the updated matrix is
clearer to answer for Council staff and will
provide more clarity for Council staff and
community organisations when applying.
Council wants the assessment criteria matrix to
empower services and organisations to
understand how Council make decisions on
what applications are funded.
I would like to suggest inclusion in the document
reference to the 'Thriving Hawkesbury: Beyond
Resilience Strategy'. Although the Strategy is
currently in draft form, given its emphasis on
community partnership and connection, it would
be invaluable to include elements of this
Strategy in the Matrix, so that it can
appropriately help determine where Council
funds are spent in the community, and with
community groups and events.
The Thriving Hawkesbury: Beyond Resilience
Strategy is an excellent and important Strategy.
However, as it is in draft form only, we do not
make specific reference to it within the
Community Sponsorship Program Policy, or
within the assessment criteria matrix.
In the Strategy, under the connected for
strength desired outcomes, there is reference to
the Community Sponsorship Program, and more
generally what funding under the Community
Sponsorship Program Policy supports, with the
desired outcome to facilitate community-led
action. In the Community Sponsorship Program
Policy, the assessment criteria matrix has
specific references to community led initiatives,
community partnerships, creating a sense of
community, community resilience and
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.3.1. Page 29
Submission
Officer Response
community recovery. In this way, Council have
already incorporated elements of the Strategy
into the Community Sponsorship Program
Policy.
With any revision of the Community
Sponsorship Program Policy, Council will list the
Thriving Hawkesbury: Beyond Resilience
Strategy as a related document. Council would
also review the strategy when revising the
Community Sponsorship Program Policy to see
if there was more that could be incorporated into
the assessment criteria matrix.
There was no amendments and no recommended amendments made to the Policy from the
submissions received. It is recommended Council adopt the Community Sponsorship Program Policy
attached to this report, as at Attachment 1.
COMMUNITY ENGAGEMENT
The Draft Community Sponsorship Program Policy was placed on public exhibition from 30 July 2025
to 26 August 2025.
Public exhibition of the Draft Policy was promoted through:-
• Council's online engagement platform Your Hawkesbury Your Say
• In print-version at Council's administration building between 9am and 4pm Monday to Friday
• Online via Council Notices
• Via a media release issued on 8 August 2025
• Facebook post on 14 August 2025
• Hawkesbury City Council's eNewsletter
CONFORMANCE TO THE HAWKESBURY COMMUNITY STRATEGIC PLAN: OUR
HAWKESBURY 2045
The proposal is consistent with the following Long-Term Community Objectives set out within the
CSP.
Great Place to Live
1.1 Enable a shared responsibility for community resilience, community safety and disaster
management.
1.2 Encourage and enable our community to participate in a healthy lifestyle.
1.3 Increase the range of local partnerships and plan for the future.
1.5 Provide the right place and spaces to serve our community.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.3.1. Page 30
1.6 Build on a sense of community and wellbeing.
1.7 Encourage broad and rich celebration of our local culture and significant heritage.
FINANCIAL IMPACT
Financial implications arising from the Community Sponsorship Program as identified in the Draft
Community Sponsorship Program Policy are provided for in the 2025/2026 Adopted Operational Plan.
RISK MANAGEMENT CONSIDERATIONS
The Draft Community Sponsorship Program Policy will assist Council in managing the risks
associated with consideration of funding to community. Council must ensure a rigorous process when
completing funding policies to deliver fair, equitable and transparent funding programs. If the
provision, assessment and determination of the Community Sponsorship Program is not fair,
equitable and transparent, there could be medium reputational risk to Council.
ATTACHMENTS
AT - 1 Community Sponsorship Program Policy - (Distributed under separate cover).
oooO END OF REPORT Oooo
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.3.2. Page 31
10.3.2. CP - Fire Safety Complaint - 3 and 5 Anderson Place, South Windsor -
(95498)
Directorate: City Planning
10.3.2.
PURPOSE OF THE REPORT
The purpose of this report is to provide Council with copies of an Inspection Report that has been issued
from Fire and Rescue NSW following inspections that were undertaken at two premises in the
Hawkesbury Local Government Area.
In accordance with Schedule 5, Part 8, Section 17(2) of the Environmental Planning and Assessment
Act 1979 (the Act), any report or recommendation that Council receives from the Commissioner of Fire
and Rescue NSW such as Inspection Reports, is to be tabled at a Council Meeting.
As Council Officers have the delegation under Schedule 5, Part 8, Section 17(4) of the Act to determine
an appropriate course of action in response to the issues identified in the Inspection Report, this report
is provided to meet Council's legislated reporting responsibilities as prescribed under the Act, as well
as provide Council with details of the course of action that is proposed to be undertaken.
EXECUTIVE SUMMARY
Council is in receipt of written correspondence from Fire and Rescue NSW (FRNSW) that provides
Council with a copy of an Inspection Report that has arisen from inspections that were carried out by
FRNSW in relation to the following properties (the property):
• No. 3 Anderson Place SOUTH WINDSOR (Lot 34 DP 1081765)
• No. 5 Anderson Place SOUTH WINDSOR (Lot 5 DP 261702)
The inspection report received from FRNSW identified fire safety issues and includes a request that
Council Officers investigate these premises and take action as appropriate.
Clause 17 of Schedule 5 of the Environmental Planning and Assessment Act 1979 states (in part) as
follows:
"(2) A council must-
(a) table any report and recommendations it receives under this clause at the next meeting
of the council, and
(b) at any meeting of the council held within 28 days after receiving the report and
recommendations or at the next meeting of the council held after the tabling of the report
and recommendations, whichever is the later, determine whether it will exercise its
powers to give a fire safety order."
This report is tabled to Council to meet Council's legislated reporting responsibilities as prescribed
under the Act.
RECOMMENDATION
That Council receive and note the Inspection Report from the Commissioner of Fire and Rescue NSW
regarding 3 and 5 Anderson Place, South Windsor, attached as Attachment 1 of this report.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.3.2. Page 32
BACKGROUND
Location Plan
Source: Hawkesbury City Council Enterprise Mapping System
The aerial photo above depicts the location of the property. North is to the top of the page. The
property highlighted in red is No. 3 Anderson Place and No. 5 Anderson Place, South Windsor
immediately adjoins No. 3 to the South-West boundary.
Background
On 11 July 2025, Fire and Rescue NSW (FRNSW) conducted an inspection of the property. This was
in response to concerns submitted by SafeWork NSW about the operations occurring on-site and
whether the premises should be classified as a Major Hazard Facility.
During the inspection, FRNSW observed several matters that require further investigation and
clarification. The Inspection Report issued by FRNSW is provided as Attachment 1 to this report.
Council Officers have reviewed the report and inspected the property confirming the site is being used
for the production of packaged aerosol containers (spray paint, lacquers, line marking, etc).
Relevant Legislation
Clause 17 of Schedule 5 of the Act states in part:
“(1) If the Commissioner of Fire and Rescue NSW carries out an inspection of a building
under section 9.32 (Fire brigades inspection powers), the Commissioner must furnish to
the council of the area in which the building is located-
(a) a report of the inspection, and
(b) if of the opinion that adequate provision for fire safety has not been made
concerning the building, such recommendations as to the carrying out of
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.3.2. Page 33
work or the provision of fire safety and fire-fighting equipment as the
Commissioner considers appropriate.
(2) A council must-
(a) table any report and recommendations it receives under this clause at the next
meeting of the council, and
(b) at any meeting of the council held within 28 days after receiving the report
and recommendations or at the next meeting of the council held after the
tabling of the report and recommendations, whichever is the later,
determine whether it will exercise its powers to give a fire safety order.
...”
DISCUSSION
The property is being used for the production of packaged aerosol containers, predominately for spray
paint, lacquers, line marking, and similar products. An underground LPG tank is the primary source for
the propellant within the containers. The paint mixing, filling and pressurisation of the containers occurs
on No. 3 Anderson Place and the building on No. 5 Anderson Place is used for warehousing of empty
containers and raw product and also storage of finished product before distribution to retailers.
Action Taken
Council sent written correspondence to the manager of the site on 29 September 2025 together with a
copy of the Inspection Report from FRNSW, advising of Council's intention to investigate the concerns
raised by FRNSW.
An inspection was undertaken on 9 October 2025 in the company of the operator of the site. That
inspection revealed that the operator had taken remedial action on a number of issues previously
identified. The operator also advised Council staff that the business had outgrown the facility and that
a new premises had been secured (outside Hawkesbury Local Government Area). The business will
be relocating within two months.
Action Proposed
Whilst the operation moving off-site will reduce the risk of explosion and fire due to the processing
currently occurring on-site, the buildings nevertheless require some upgrading to ensure the safety of
any occupants into the future. It is intended to issue a Notice of Intention to Serve a Fire Safety Order
under the Act to provide emergency lighting and illuminated exit signage as well as upgrade door
hardware to be compliant with current requirements. This will facilitate improved egress in the event of
an emergency.
COMMUNITY ENGAGEMENT
The issues raised in this report concern matters which do not require community consultation under
Council's Community Engagement Policy.
CONFORMANCE TO THE HAWKESBURY COMMUNITY STRATEGIC PLAN: OUR
HAWKESBURY 2045
The proposal is consistent with the following Long-Term Community Objectives set out within the
CSP.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.3.2. Page 34
Reliable Council
4.5 Encourage a shared responsibility for effective compliance.
4.8 Facilitate the delivery of infrastructure through relevant agencies and Council's own works.
FINANCIAL IMPACT
There are no financial implications for Council applicable to this report.
RISK MANAGEMENT CONSIDERATIONS
Council has a legislative requirement to act in the interests of the public good in these matters. The
lead Fire Safety agency being Fire and Rescue NSW has brought these matters to the attention of
Council. In the event of a fire at the premises, occupants may be placed at increased risk as a result
of the identified non-compliances. This could potentially result in reputational damage to Council for
failure to act.
ATTACHMENTS
AT - 1 Inspection Report, 3 and 5 Anderson Place, South Windsor, dated 11 July 2025.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.3.2. Page 35
Attachment 1 – Inspection Report, 3 and 5 Anderson Place, South Windsor, dated 11 July 2025
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
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ORDINARY Item - 10.3.2. Page 36
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oooO END OF REPORT Oooo
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ORDINARY Item - 10.4.1. Page 41
10.4. CORPORATE SERVICES
10.4.1. CS – Outdoor Dining Permit – Simon’s Café – Windsor Mall, Shop 1, 100
George Street, Windsor (95496,112106)
Directorate: Corporate Services
10.4.1.
PURPOSE OF THE REPORT
The purpose of this report is to present options for the Outdoor Dining Permit area outside Simon's
Cafe located in Windsor Mall at Shop 1, 100 George Street, Windsor. This report seeks to balance the
need for Simon's Cafe Outdoor Dining area with the recently completed Liveability Project Works in
Windsor Mall. The report provides options for Council to consider in regard to the size and location of
the Outdoor Dining Area outside Simon's Cafe.
EXECUTIVE SUMMARY
Throughout the Hawkesbury Local Government Area, Council approves Outdoor Dining and Footpath
Trading Permits under Section 125 of the Roads Act, 1993. The various business owners of Simon's
Cafe (located at Shop 1, 100 George Street, Windsor) have held Outdoor Dining Permits since 2010.
Council undertook the Windsor Mall Liveability Project in May 2025, which required amendments to
various Outdoor Dining and Footpath Trading Permits in Windsor Mall. This report considers a
request by the business owner of Simon's Cafe to remove garden beds to allow an increase to their
Outdoor Dining Permit Area in Windsor Mall. The report provides options for Council to consider.
RECOMMENDATION
That Council endorse Option 1 as set out in this report to provide an Outdoor Dining and Footpath
Trading Permit area of 24m2 and not remove or alter the garden beds in front of Simon's Cafe located
in Windsor Mall at Shop 1, 100 George Street, Windsor.
BACKGROUND
Throughout the Hawkesbury Local Government Area, Council approves Outdoor Dining and Footpath
Trading Permits under Section 125 of the Roads Act, 1993. Council undertook the Windsor Mall
Liveability Project in May 2025, which required amendments to various Outdoor Dining and Footpath
Trading Permits in Windsor Mall. The various business owners of Simon's Cafe (located at Shop 1,
100 George Street, Windsor) have held Outdoor Dining Permits since 2010. The current business
owner of Simon's Cafe has written to Council regarding concerns about their Outdoor Dining Area
after the Windsor Mall Liveability Project was completed, in particular that their Outdoor Dining Permit
area has reduced. This report considers a request by the business owner of Simon's Cafe to remove
garden beds to allow an increase in their Outdoor Dining Permit Area.
Simon's Cafe was given approval for an Outdoor Dining Permit on 30 May 2024, expiring on 30 May
2025 for a space of 28m2. This area included the walkway of approximately 11m2. Attached as
Attachment 1 to this report is a copy of the Permit.
Simon's Cafe was notified on 23 April 2025 by Council that the Windsor Mall Liveability Project was to
commence on 1 May 2025. Simon's Cafe was required to remove all outdoor dining furniture to allow
the works to commence. The Outdoor Dining Permit was suspended for the period of the works, on
the condition that the Permit would be extended once works were completed to cater for the time that
the business was unable to use the outdoor area while works were being undertaken.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.1. Page 42
On 30 June 2025, Council's Officers attended Simon's Cafe to inspect and measure the outdoor
dining area to amend Simon's Cafe Outdoor Dining Permit. It was sighted during the inspection that
garden beds were located in front of Simon's Cafe, impacting the usability of the outdoor area for
dining of their approved Permit space of 28m2, which included a walkway area. Attached as
Attachment 2 are photos of the garden beds and table and chair placements. To provide Simon's
Cafe with their previously approved Outdoor Dining Permit area of 28m2 the placement of tables and
chairs would obstruct a footpath width of 1.8 metres between the outdoor area and the food premises
which does not comply with the Windsor Mall Policy. It should be noted in certain circumstances,
Council staff can reduce the walkway area where the applicant can demonstrate that the dining area
will have no adverse impact on pedestrian flow (including people with disabilities), car parking,
vehicular movement and other traffic flows.
On 31 July 2025, Council staff issued an approval based on an interim Outdoor Dining Permit area of
23.7m2 (excluding walkways and entrance into the Cafe). Attached as Attachment 3 to this report is a
copy of the interim area currently approved for outdoor dining.
The business owner of Simon's Cafe responded to the interim plan and requested that:
1. The oversized garden beds directly in front of the Cafe be removed or relocated to free up
usable space next to Loder House.
2. Simon's Cafe be allocated an alternative and practical location for outdoor dining, ideally in the
middle of Windsor Mall, as was previously permitted.
3. Provide the contact details for the owner of Loder House so they can explore the possibility of
using the space near their premises.
Point 1 above is the subject of this report.
In regard to point 2, it should be noted that over the years Simon's Cafe has frequently traded outside
of their permitted outdoor dining area and each year, in particular, when Light Up Windsor occurred
they were reminded to move their furniture inside of the actual permit area. Attached as Attachment 4
to this report are aerial photographs showing the extent of Simon's Cafe trading outside of their
permitted area. The perceived loss of outdoor dining area could be partly attributed to their trading
outside of their approved area. Further, the middle of Windsor Mall is required as an emergency
pathway and thoroughfare for the public.
In regard to point 3, Clause 7.5.2 of the Windsor Mall Policy allows a business to utilise an adjoining
premise's outdoor dining area, with their permission. Council staff contacted the owners of Loder
House to see if they would agree to allow Simon's Cafe to use this area. The owners of Loder House
advised that the request could not be agreed to.
The cost to remove the 3m2 of garden bed shown below is estimated at $5,000 plus GST. The current
fees and charges allow for a rate of $123.10 per square metre to be applied to outdoor dining and
footpath trading permits in Windsor Mall. It would take approximately 13 years to recover the costs of
removing the garden bed.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.1. Page 43
There are four options available to Council in regard to the outdoor dining permit area in front of
Simon's Cafe in the Windsor Mall:
1. Full walkway excluded with no garden bed removal
2. Full walkway excluded with part of the garden bed being removed
3. Part walkway excluded with no garden bed removal
4. Part walkway excluded with part of the garden bed being removed
Plans showing these four options are attached as Attachment 5 to this report.
A comparison of the permit areas is provided in the table below, noting that the current interim permit
area is 23.7m2 (excluding walkway) and the 2024 permit area was 28m2 (including walkway).
Permit
Permit
Area
Comments
Current Interim Permit
23.7m2
Walkway excluded in the permitted area.
2024 Permit (Prior to Windsor Mall
Liveability Project)
28m2
Walkway was included in the permitted area.
The walkway has an estimated area of 11m2
Option 1
24m2
Full walkway excluded with no garden bed
removal.
Option 2
27.5m2
Full walkway excluded with part of the garden
bed being removed.
Option 3
28m2
Part walkway excluded with no garden bed
removal.
Option 4
32.4m2
Part walkway excluded with part of the garden
bed being removed.
It is recommended that Council endorse Option 1 as this requires the full walkway to be excluded in
the permitted area and does not set a precedent that other businesses can request garden beds to be
removed to allow or increase a trading area out front their businesses. Further, if the walkway was to
be deducted from Simons Cafe's 2024 permitted area their usable area would have been 17m2.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.1. Page 44
Option 1 provides 24m2 of usable outdoor dining area, an increase of 0.3m2 of approved outdoor
dining area to the current interim approved permit area.
DISCUSSION
If Council were to agree to remove the garden bed area it may set a precedent that other businesses
could make similar requests. Removing garden beds is not in line with the Council approved plans for
the Windsor Mall Liveability project. It may be the case that as business and permitted uses change in
the Windsor Mall shops, that Council could receive requests to alter or remove garden beds to allow
for outdoor trading. As set out in the report, Simon's Cafe have consistently traded outside their
permitted area, providing a perceived loss of outdoor dining space. Option 1 provides a full walkway
for accessibility as well as an increased approved outdoor dining area.
COMMUNITY ENGAGEMENT
The issues raised in this report concern matters which do not require community consultation under
Council's Community Engagement Policy.
CONFORMANCE TO THE HAWKESBURY COMMUNITY STRATEGIC PLAN: OUR
HAWKESBURY 2045
The proposal is consistent with the following Strategies set out within the CSP.
Sustainable Environments and Heritage
2.1 Value, protect and enhance Hawkesbury's heritage and historic assets
Thriving Economy
3.2 Support our local businesses to be innovative, sustainable and connected
Effective Leadership
4.1 Provide representative, responsive and accountable governance
FINANCIAL IMPACT
There are no financial implications applicable to this report, should Council proceed with Option 1 or
Option 3.
Should Council proceed with Option 2 or Option 4 there would be direct financial implications for the
renewal of the outdoor dining permit. The expenditure applicable is provided for in the Adopted
2025/2026 Operational Plan.
RISK MANAGEMENT CONSIDERATIONS
Council's Risk Management Framework was consulted in the consideration of this matter and the
potential risks are listed below:
• Moderate Compliance Risk: there is a moderate compliance risk if Council is not compliant with
legislation should appropriate accessibility not be provided.
• Moderate Reputational Risk: there is a moderate reputational risk that should the garden bed
area be removed, it may set a precedent that other businesses in the Windsor Mall could make
similar requests.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.1. Page 45
ATTACHMENTS
AT - 1 Approved Permit Area 2024
AT - 2 Photographs of Current Interim Permit Area
AT - 3 Simon’s Cafe Interim Permit Plan
AT - 4 Aerial imagery showing outdoor dining over time
AT - 5 Option Plans
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.1. Page 46
Attachment 1 - Approved Permit Area 2024
BUSINESS PAPER
Attachment 2 - Photographs of Current Interim Permit Area
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.1. Page 48
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ORDINARY Item - 10.4.1. Page 49
Attachment 3 – Simon’s Cafe Interim Permit Plan
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
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ORDINARY Item - 10.4.1. Page 50
Attachment 4 - Aerial imagery showing outdoor dining over time
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ORDINARY Item - 10.4.1. Page 51
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ORDINARY Item - 10.4.1. Page 52
Attachment 5 - Option Plans
ORDINARY MEETING
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oooO END OF REPORT Oooo
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ORDINARY MEETING
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ORDINARY Item - 10.4.2. Page 55
10.4.2. CS - Sale of Land for Unpaid Rates - (95496, 96332)
Directorate: Corporate Services
10.4.2.
PURPOSE OF THE REPORT
The purpose of this report is to obtain Council approval to initiate a process to sell up to 19 properties
for unpaid rates.
EXECUTIVE SUMMARY
The final step in the debt recovery process for unpaid rates is the sale of the land. This process
occurs when all other recovery actions have been exhausted.
A Council may sell land to recover unpaid rates and charges if the total annual amount has remained
unpaid for more than five years.
Council has identified 19 properties with unpaid rates for greater than five years. In all cases Council
has been unable to contact the relevant owners to pursue the debts.
RECOMMENDATION
That:
1. Council proceed with the sale of the following land for unpaid rates and charges, subject to the
conditions of the Local Government Act 1993:
a) Lot 2 DP77206 - 1816E Upper Macdonald Road, Higher Macdonald
b) Lot 128 DP 39993 - 18 Bulga Street, St Albans
c) Lot 11 DP 1140965 - 292A Settlers Road, Lower Macdonald
d) Lot 138 DP 1148034 - 2 Bowen Mountain Road, Grose Vale
e) Lot 101 DP 1150290 - 56E Stones Road, Ebenezer
f) Lot 118 DP 1151762 - 245 Portland Head Road, Ebenezer
g) Lot 49 DP 1143087 - 22A Drift Road, Richmond
h) Lot 140 DP 1139488 - 24A Westbury Road, Grose Vale
i) Lot 44 DP 1151749 - 118A Pitt Town Ferry Road, Wilberforce
j) Lot 1 DP 1164796 - 165 Freemans Reach Road, Freemans Reach
k) Lot 271 DP 1170711 - 109 Springwood Road, Agnes Banks
l) Lot 815 DP 1186222 - 58A Wallace Road, Vineyard
m) Lot 3 DP 1187568 - 59 St Albans Road, Wisemans Ferry
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.2. Page 56
n) Lot 52 DP 1187464 - 2 Cattai Road, Pitt Town
o) Lot 13 DP 1634 - 30B Bellbird Road, Kurrajong Heights
p) Lot 1 DP 1199608 - 146 Mahons Creek Road, Yarramundi
q) Lot 1 DP 324536 - 1352A Bells Line of Road, Kurrajong Heights
r) Lot 1 DP 725565 - 268A Macquarie Street, South Windsor
s) Lot 1 DP 1095011 - 23A Sherwood Street, Kurrajong
2. Council delegate authority to the General Manager to take the following actions pertaining to
the properties specified in the report:
a) To set reserve prices for sale of the properties at auction.
b) To negotiate by private treaty and accept offers for sale of any property that fails to sell at
auction.
c) To execute sale and purchase contracts and property transfer documents for the
properties sold for unpaid rates.
d) To write off residual rates outstanding due to shortfall in sale for individual properties.
BACKGROUND
Council charges rates on all rateable land within the Local Government Area. There is a detailed
process for managing overdue rates, supported by Council's Hardship, Pensioner Concession and
Debt Recovery Policy.
Council's Rates and Revenue Team maintains a listing of all overdue rates. There are currently 19
properties identified on that listing for potential sale for unpaid rates. Each property has unpaid rates
outstanding older than five years which allows Council to sell the property to recoup its unpaid rates.
The last time Hawkesbury Council sold property for unpaid rates was August 2004.
Relevant Legislation
Division 5 of the Local Government Act (1993) covers the 'Sale of land for unpaid rates and charges'.
Relevant sections include:
Section 713(2)(a) - A council may, in accordance with this Division sell any land (including vacant
land) on which any rate or charge has remained unpaid for more than 5 years from the date on which
it became payable.
Section 713(3) - The council must not sell any such land unless the general manager or the public
officer certifies in writing-
(a) what rates and charges (including overdue rates and charges) are payable on the land, and
(b) when each of those rates and charges was made and how it was levied, and
(c) when each of those rates and charges became payable, and
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.2. Page 57
(d) what amounts are payable by way of overdue rates and charges on the land, and
(e) what amounts are payable by way of rates and charges (other than overdue rates and charges)
on the land.
Section 715 - Notice of proposal to sell land
(1) Before selling land under this Division, the council must-
(a) fix a time and place for the sale, and
(b) give notice of the proposed sale by means of an advertisement published in the Gazette
and in-
(i) a newspaper circulating in the area or part of the area in which the land is situated
that is published in print form at intervals not exceeding 26 days, or
(ii) a manner that the council is satisfied is likely to bring the notice to the attention of
persons who may be interested in purchasing the land, and
(c) take reasonable steps to ascertain the identity of any person who has an interest in the
land, and
(d) take reasonable steps to notify each such person (and the Crown, if the land concerned
is owned by the Crown) of the council's intention to sell the land under this Division.
(1A) The time fixed for the sale must be no earlier than 3 months and no later than 6 months after
the date on which an advertisement is first published in the manner determined by the council
in accordance with this section.
(2) If, before the time fixed for the sale-
(a) all rates and charges payable (including overdue rates and charges) are paid to the
council, or
(b) an arrangement satisfactory to the council for payment of all such rates and charges is
entered into by the rateable person, the council must not proceed with the sale.
Section 716 - Sale of land by public auction
(1) Any sale of land under this Division must be by way of public auction, except as provided by
this section.
(2) Land that fails to sell at public auction may be sold by private treaty.
(3) Land may be sold under this Division to the council, a councillor, a relative of a councillor, a
member of staff of the council or any relative of a member of staff of the council in the case of
sale by public auction but may not be so sold in the case of sale by private treaty.
Section 722 - The council, on payment to it of the purchase money, may convey or transfer the land to
the purchaser without any other authority than that conferred by this section.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.2. Page 58
DISCUSSION
The Rates and Revenue Team have identified 19 properties which are recommended to be sold for
unpaid rates. A summary of the properties is provided in the following table. Further property details
are included in Attachment 1 to this report.
Lot and DP
Address
Outstanding rates
(inc. interest)
Land valuation (as per
Valuer General)
Lot 2
DP77206
1816E Upper Macdonald
Road, Higher Macdonald
$12,710
$135,000
Lot 128 DP
39993
18 Bulga Street, St Albans
$23,228
$980
Lot 11 DP
1140965
292A Settlers Road, Lower
Macdonald
$19,894
$399,000
Lot 138 DP
1148034
2 Bowen Mountain Road,
Grose Vale
$24,252
$275,000
Lot 101 DP
1150290
56E Stones Road, Ebenezer
$42,288
$1,050,000
Lot 118 DP
1151762
245 Portland Head Road,
Ebenezer
$46,027
$978,000
Lot 49 DP
1143087
22A Drift Road, Richmond
$13,059
$1,870
Lot 140 DP
1139488
24A Westbury Road, Grose
Vale
$14,234
$10,300
Lot 44 DP
1151749
118A Pitt Town Ferry Road,
Wilberforce
$17,013
$14,100
Lot 1 DP
1164796
165 Freemans Reach Road,
Freemans Reach
$16,749
$2,340
Lot 271 DP
1170711
109 Springwood Road, Agnes
Banks
$14,581
$31,000
Lot 815 DP
1186222
58A Wallace Road, Vineyard
$9,989
$2,060
Lot 3 DP
1187568
59 St Albans Road,
Wisemans Ferry
$11,592
$1,090
Lot 52 DP
1187464
2 Cattai Road, Pitt Town
$23,215
$539,000
Lot 13 DP
1634
30B Bellbird Road, Kurrajong
Heights
$16,563
$169,000
Lot 1 DP
1199608
146 Mahons Creek Road,
Yarramundi
$14,459
$144,000
Lot 1 DP
324536
1352A Bells Line of Road,
Kurrajong Heights
$8,422
$660
Lot 1 DP
725565
268A Macquarie Street,
South Windsor
$7,294
$5,820
Lot 1 DP
1095011
23A Sherwood Street,
Kurrajong
$2,608
$9,930
The outstanding rates and interest total $338,188. Of this, there are nine properties where the value
of the outstanding rates exceeds the land valuation. Assuming the property sells at auction for a value
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.2. Page 59
equating to its land valuation then Council would crystallise a write-down against the value of the debt
of ~$82,365. Attachment 1 to this report provides a snapshot of the property locations. Due to site
difficulties unique to each lot there may be some properties which will be unable to recoup the land
valuation estimated by the Valuer General. Council does not provide any warranties on potential uses
for the lots and purchasers will need to complete their own diligence as to allowed usage.
Following approval of the process to sell the listed properties for unpaid rates, Council will:
• Conduct property title searches for information to be included in the required Government
Gazette notice
• Complete Section 713(3) certificates for each property
• Advertise the property sales via Government Gazette notice
• Inform neighbouring residents of property sales via letter.
• Notify the community via Council website.
The sale of property for unpaid rates must be carried out via public auction. The auction can only
occur after three months’ notice has been provided via Government Gazette Notice. It is anticipated
the auction will be held at Council premises. The legislation does not require a reserve (minimum bid)
for auctions of land for unpaid rates. The Local Government Act 1993 permits the sale to proceed
even if the purchase money is less than the debt to Council. Council may set a reserve prior to sale,
but this needs to be weighed against risks of the property not selling and the outstanding rates and
charges remaining unpaid. There is an ongoing benefit to Council from resolving this issue as it is
expected new owners will begin paying rates on the properties acquired. Council will seek feedback
from the selling agent prior to setting any reserves. It is proposed the General Manager will be
delegated the authority to set any reserve prior to sale.
Sale proceeds are applied to all Council debts and costs of sale. Any surplus funds will be held in
trust account by Council for persons having estates or interests in the land immediately before the
sale. If the surplus funds remain unclaimed, Council will be required to pay the amount to Revenue
NSW in accordance with the procedures under the Unclaimed Money Act 1995 (NSW).
The property title is conveyed to new owners free of any outstanding rates or charges. Should a
neighbouring owner purchase one of the properties available for sale they will be able to request the
Valuer General to "amalgamate" the properties. Should the Valuer General determine the properties
meet the criteria for amalgamation the property owner will be issued a new single Notice of Valuation
for both lots. The Valuer General will advise Council and a single rate notice will be issued for the
multiple lots.
Note that at any time prior to auction, Council may withdraw a property from sale if either all rates and
charges or an arrangement satisfactory to the Council for the payment of all rates and charges is
entered into by the ratepayer.
COMMUNITY ENGAGEMENT
The issues raised in this report concern matters which do not require community consultation under
Council's Community Engagement Policy.
However, it should be noted that the sale process requires notice to be placed in the Government
Gazette and in a manner that the Council is satisfied will bring the sale to the attention of persons who
may be interested in purchasing the properties. Council will also place a notice on its website as well
as notify neighbouring property owners of the proposed sale.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.2. Page 60
CONFORMANCE TO THE HAWKESBURY COMMUNITY STRATEGIC PLAN: OUR
HAWKESBURY 2045
The proposal is consistent with the following Strategies set out within the CSP.
Effective Leadership
4.1 Provide representative, responsive and accountable governance
4.6 Empower bold decision making for a sustainable Hawkesbury
FINANCIAL IMPACT
The matters raised in this report have direct financial implications. The expenditure applicable is not
provided for in the Adopted 2025/2026 Operational Plan and Budget and will need to be addressed as
part of the next Quarterly Budget Review. Costs relating to the sale of the properties can be recouped
from the sale proceeds. However, to the extent the sale proceeds are not sufficient there will be a cost
incurred. To the extent the property sale isn't sufficient to repay outstanding rates a write off may need
to be incurred in 2025/2026.
RISK MANAGEMENT CONSIDERATIONS
Unpaid rates are a material issue for Council. Continued accumulation of unpaid rates impacts
Council's financial performance and ability to meet community service obligations. The sale mitigates
this risk by recovering debts, freeing funds for core operational needs.
By strictly following the notification and certification requirements, Council minimises any legal and
compliance risks and ensures a legally compliant process. Council may also consider engaging
external specialists to ensure that all requirements are met.
ATTACHMENTS
AT - 1 Listing of properties proposed to be sold for unpaid rates - (Distributed under separate cover).
oooO END OF REPORT Oooo
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.3. Page 61
10.4.3. CS - Access to Information Policy and Agency Information Guide - (95496,
96333)
Directorate: Corporate Services
10.4.3.
PURPOSE OF THE REPORT
The purpose of this report is to:
1. Present a Draft Access to Information Policy (Draft Policy).
2. Seek Council's endorsement to place the Draft Policy on public exhibition for the prescribed
period.
3. Present the revised Hawkesbury City Council Information Guide for adoption by Council.
EXECUTIVE SUMMARY
Council has an Access to Information Policy and an Agency Information Guide which provides
information to the public about their rights in relation to accessing Council information.
Under Section 20 of the Government Information (Public Access) Act 2009 (GIPA Act), Council is
required to publish an Agency Information Guide that covers specific topics, such as the structure and
functions of Council, the types of information held by Council, and how Council makes the information
available.
There is no requirement under the GIPA Act for Council to have an Access to Information Policy,
however, Council's Policy supplements its Agency Information Guide by providing more detailed
information about how requests for access to Council information are managed.
The Access to Information Policy and Agency Information Guide have been reviewed at the same
time to ensure consistency of information. The Draft Agency Information Guide was provided to the
Information Privacy Commission (IPC) on 21 July 2025, in accordance with Section 22 of the GIPA
Act.
RECOMMENDATION
That:
1. The Draft Access to Information Policy, included as Attachment 1 to this report, be placed on
public exhibition for a period of 28 days.
2. At the expiration of the public exhibition period, the following action be taken:
a) Should any submissions be received regarding the Draft Access to Information Policy, a
further report be submitted to Council, or
b) Should no submissions be received, Council adopt the Access to Information Policy,
attached as Attachment 1 to this report.
3. Council adopt the Agency Information Guide, included as Attachment 2 to this report.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.3. Page 62
BACKGROUND
Council has had in place an Access to Information Policy since 2000 when Council operated under
the Freedom of Information Act 1989. This was superseded by the GIPA Act, and the Policy has
continued to be reviewed against the GIPA Act.
There is no requirement under the GIPA Act for local councils to have an Access to Information
Policy. However, Section 20 of the GIPA Act does require councils to publish an Agency Information
Guide that:
• Describes the structure and functions of Council, and
• Describes the ways in which the functions (including, in particular, the decision-making
functions) of Council affect members of the public, and
• Specifies any arrangements that exist to enable members of the public to participate in the
formulation of Council's policy and the exercise of Council's functions, and
• Identifies the various kinds of government information held by Council, and
• Identifies the kinds of government information held by Council that Council makes (or will
make) publicly available, and
• Specifies the manner in which Council makes (or will make) government information publicly
available, and
• Identifies the kinds of information that are (or will be) made publicly available free of charge and
those kinds for which a charge is (or will be) imposed.
In accordance with Section 21 of the GIPA Act, Council is required to review and adopt its Information
Guide at intervals of not more than 12 months.
Relevant Legislation
Government Information (Public Access) Act 2009
DISCUSSION
Access to Information Policy
Although Council's Access to Information Policy is not a legal requirement, its function is to
supplement the Agency Information Guide and provide more context around Council's specific
principles in regard to access to information, the roles and responsibilities of Council staff and how
requests for information are managed by Council.
Changes made to the Policy include:
• References Council's Data Breach Policy regarding unauthorised release of personal
information
• Update to the Open Government Principles to reflect those provided by the IPC
• Remove duplicated information from the Policy that is within the Agency Information Guide and
to ensure the focus of the Policy is on informal and formal access to information requests
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.3. Page 63
• A new section added titled 'Searches conducted' to explain Council's searching capabilities
based on the type of request made.
A clean version of the Draft Policy is included as Attachment 1 to this report. A marked-up version of
the Draft Policy showing the proposed changes is included as Attachment 3 to this report. Text in red
with strikethrough shows content that has been removed, and text in blue shows content that has
been added.
Agency Information Guide
Council's Agency Information Guide has been reviewed at the same time as the Draft Policy to ensure
consistency of information.
The Agency Information Guide was restructured to align itself with the IPC's recommended headings
and content structure outlined in their guideline 'Guideline 6 - Agency Information Guides'. Other
amendments include:
• Updating information relating to the role of the governing body, the Mayor, the Councillors and
the General Manager to match the provisions of the Local Government Act 1993
• Deleting the events calendar and providing a link to Council's webpage regarding events in the
Hawkesbury
• Deleting sections relating to the integrated planning and reporting framework as it is not the
appropriate document to hold that information
• Updating information related to Council's Committees
• Updating the Proactive Release section
• Updating links to webpages
• Updating Councillor photographs and details
• Updating the Organisation Structure
• Rebranding to align with Council's style guide.
In accordance with Section 22 of the GIPA Act, the IPC must be notified before Council adopts or
amends their information guide. The IPC were provided a copy of Council's Agency Information Guide
on 21 July 2025.
Council's Agency Information Guide is included as Attachment 2 to this report.
COMMUNITY ENGAGEMENT
The issues raised in this report concern matters which constitute a trigger for Community
Engagement under Council's Community Engagement Policy. The community engagement process
proposed in this report meets the criteria for the minimum level of community engagement required
under Council's policy.
Should Council endorse the Draft Policy, it will be on public exhibition for a period of 28 days.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.3. Page 64
CONFORMANCE TO THE HAWKESBURY COMMUNITY STRATEGIC PLAN: OUR
HAWKESBURY 2045
The proposal is consistent with the following Strategies set out within the CSP.
Effective Leadership
4.1 Provide representative, responsive and accountable governance.
FINANCIAL IMPACT
There are no financial implications applicable to this report.
RISK MANAGEMENT CONSIDERATIONS
There is a minor compliance risk for Council associated with not conducting an annual review of the
Information Guide.
There is a minor operational and reputational risk to Council associated with not keeping the Access
to Information Policy updated with current information that accurately reflects Council's current
practices and that set expectations for the community.
ATTACHMENTS
AT - 1 Access to Information Policy - Clean Version - (Distributed under separate cover).
AT - 2 Hawkesbury City Council Information Guide - (Distributed under separate cover).
AT - 3 Access to Information Policy - Marked-up Version - (Distributed under separate cover).
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.4. Page 65
10.4.4. CS - Annual Disclosure of Pecuniary Interests and Other Matters Returns -
(95496, 96333)
Previous Item: 10.4.3, Ordinary (14 October 2025)
Directorate: Corporate Services
10.4.4.
PURPOSE OF THE REPORT
The purpose of this report is to table outstanding annual Disclosures of Interests in Written Returns by
Designated Persons.
EXECUTIVE SUMMARY
Council's Code of Conduct details the statutory requirements in respect of the lodgement of
Disclosure of Interests and Other Matters in Written Returns by Designated Persons. This report
provides information regarding the annual Returns recently lodged with the General Manager by
Designated Persons.
RECOMMENDATION
That Council note that the Disclosures of Interests and Other Matters Returns, lodged with the
General Manager, have been tabled.
BACKGROUND
Sections 4.21 and 4.27 of Council's Code of Conduct (the Code) relate to the register of Interests in
Written Returns and the tabling of these Returns, which have been lodged by Designated Persons.
Section 4.21 of the Code is as follows:
'A councillor or designated person must make and lodge with the general manager a return in
the form set out in Schedule 2 to this code, disclosing the councillor's or designated person's
interests as specified in Schedule 1 to this code within 3 months after:
a) becoming a councillor or designated person, and
b) 30 June each year, and
c) the councillor or designated person becoming aware of an interest they are
required to disclose under Schedule 1 that has not been previously disclosed in a
return lodged under paragraphs (a) or (b).’
As required by Section 4.24 of the Code, a register of all Returns to be completed under Section 4.21
is kept by Council.
Council, at its meeting of 14 October 2025, considered a report on the Annual Disclosure of Pecuniary
Interests and Other Matters Returns, and noted four outstanding Returns had not yet been received.
This report tables the three outstanding Returns in accordance with Section 4.25 of the Code.
Relevant Legislation
Local Government Act 1993
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.4. Page 66
DISCUSSION
In accordance with Section 4.25 of the Code, all Returns lodged under Section 4.21(b) of the Code
must be tabled at the first meeting of Council after the last day the Returns are required to be lodged.
The purpose of this report is to table the Returns submitted under Section 4.21(b) of the Code that
were not previously tabled at the Council Meeting held on 14 October 2025 as they were not returned
to Council by 30 September 2025.
The following Returns have since been lodged under Section 4.21(b) of the Code:
Hawkesbury Local Planning Panel
Return Period
Date Lodged
Graham Brown
30 June 2024 - 30 June 2025
5 October 2025
Stephen Davies
30 June 2024 - 30 June 2025
Not yet returned*
Philip North
30 June 2024 - 30 June 2025
9 October 2025
Katrina Hiltbrunner
30 June 2024 - 30 June 2025
8 October 2025
*Council will continue to follow up the annual written Return from the Hawkesbury Local Planning
Panel member, and a further report will be provided to Council when this Return has been lodged.
The above details are now tabled in accordance with Section 4.25 of the Code, and the Returns are
available for inspection upon request, subject to any overriding public interest considerations against
the disclosure of certain information within the Returns.
COMMUNITY ENGAGEMENT
The issues raised in this report concern matters which do not require community consultation under
Council's Community Engagement Policy.
CONFORMANCE TO THE HAWKESBURY COMMUNITY STRATEGIC PLAN: OUR
HAWKESBURY 2045
The proposal is consistent with the following Strategies set out within the CSP.
Effective Leadership
4.1 Provide representative, responsive and accountable governance.
FINANCIAL IMPACT
There are no financial implications applicable to this report.
RISK MANAGEMENT CONSIDERATIONS
As the Returns are required by Section 4.25 of the Code of Conduct to be tabled at the first Council
meeting after the last day on which the Returns are required to be lodged (being 30 September 2025),
there is a minor compliance risk to Council as the tabled Returns were not lodged and reported to
Council by that date.
ATTACHMENTS
There are no supporting documents for this report.
oooO END OF REPORT Oooo
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.5. Page 67
10.4.5. CS - Code of Conduct Complaints Statistics Report - 1 September 2024 to 31
August 2025 - (95496)
Directorate: Corporate Services
10.4.5.
PURPOSE OF THE REPORT
The purpose of this report is to provide Council with Code of Conduct complaints statistics for the
period from 1 September 2024 to 31 August 2025.
EXECUTIVE SUMMARY
Under Council's adopted 'Procedures for the Administration of the Model Code of Conduct for Local
Councils in NSW', the Complaints Coordinator is required to submit a report on a range of complaints
statistics to the Council. These complaints statistics are also required to be provided to the NSW
Office of Local Government.
This report outlines the required Code of Conduct complaints statistics for the period from 1
September 2024 to 31 August 2025 in accordance with the adopted Procedures for the Administration
of the Code of Conduct.
RECOMMENDATION
That the report provided under Clause 11.1 of the Council's Procedures for the Administration of the
Code of Conduct, in respect of the Code of Conduct complaints statistics for the period from 1
September 2024 to 31 August 2025, be noted.
BACKGROUND
Council, at its Ordinary meeting on 10 June 2025, gave consideration to a report regarding Council's
Code of Conduct and associated procedures.
At that meeting, Council adopted the Code of Conduct and also adopted the Procedures for the
Administration of the Code of Conduct (the Procedures) based on the NSW Office of Local
Government's Model Procedures.
Under the provisions of Clause 3.17 of the Procedures, the General Manager has appointed the
Director Corporate Services as the Complaints Coordinator.
Clause 11.1 of the Procedures states that Council's Complaints Coordinator must, within three
months of the end of September each year, report on a range of Code of Conduct complaints
statistics to the Council. Clause 11.2 of the Procedures requires Council to provide the complaints
statistics to the Office of Local Government. Clauses 11.1 and 11.2 of the Procedures are as follows:
"11.1 The complaints coordinator must arrange for the following statistics to be reported to the
council within 3 months of the end of September of each year:
a) the total number of code of conduct complaints made about councillors and the
general manager under the code of conduct in the year to September (the
reporting period)
b) the number of code of conduct complaints referred to a conduct reviewer during
the reporting period
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.5. Page 68
c) the number of code of conduct complaints finalised by a conduct reviewer at the
preliminary assessment stage during the reporting period and the outcome of
those complaints
d) the number of code of conduct complaints investigated by a conduct reviewer
during the reporting period
e) without identifying particular matters, the outcome of investigations completed
under these procedures during the reporting period
f) the number of matters reviewed by the Office during the reporting period and,
without identifying particular matters, the outcome of the reviews, and
g) the total cost of dealing with code of conduct complaints made about councillors
and the general manager during the reporting period, including staff costs.
11.2 The council is to provide the Office with a report containing the statistics referred to in
clause 11.1 within 3 months of the end of September of each year."
DISCUSSION
A report is required to be submitted to Council on a range of Code of Conduct complaints statistics
each year. This report contains the Code of Conduct complaint statistics for the period from 1
September 2024 to 31 August 2025.
In accordance with Clause 11.1 of the Procedures, the following complaints statistics are provided to
Council in respect of the period from 1 September 2024 to 31 August 2025:
Information Required
Reported Details
a) The total number of code of conduct complaints made
about councillors and the general manager under the
code of conduct in the year to September (the reporting
period).
3 complaints made.
b) The number of code of conduct complaints referred to
a conduct reviewer during the reporting period.
3 complaints referred to a Conduct
Reviewer.
c) The number of code of conduct complaints finalised by
a conduct reviewer at the preliminary assessment stage
during the reporting period and the outcome of those
complaints.
3 complaints finalised by a Conduct
Reviewer at the preliminary
assessment stage - The outcomes
were:
• Conduct Reviewer resolved 1
complaint by alternative and
appropriate strategies.
• 2 complaints referred to General
Manager to resolve by alternative
and appropriate strategies.
d) The number of code of conduct complaints
investigated by a conduct reviewer during the reporting
period.
No complaints investigated by a
Conduct Reviewer
e) Without identifying particular matters, the outcome of
investigations completed under these procedures during
the reporting period.
Nil
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.5. Page 69
Information Required
Reported Details
f) The number of matters reviewed by the Office during
the reporting period and, without identifying particular
matters, the outcome of the reviews.
1 complaint reviewed by the Office of
Local Government. The outcome was
to take no further action.
Note: 1 complaint is pending with the
Office of Local Government as at 31
August 2025.
g) The total cost of dealing with code of conduct
complaints made about councillors and the general
manager during the reporting period, including staff
costs.
Total Cost (including staff costs)
= Approximately $31,800 (excl. GST
where relevant).
The complaints statistics will also be forwarded to the Office of Local Government as required under
Clause 11.2 of the Procedures.
Relevant Legislation
Under Council's adopted Procedures for the Administration of the Code of Conduct, a report is
required to be submitted to Council on a range of Code of Conduct complaint statistics for the period
from 1 September to 31 August each year.
COMMUNITY ENGAGEMENT
The issues raised in this report concern matters which do not require community consultation under
Council's Community Engagement Policy.
CONFORMANCE TO THE HAWKESBURY COMMUNITY STRATEGIC PLAN: OUR
HAWKESBURY 2045
The proposal is consistent with Long-Term Community Objectives set out in the CSP.
Reliable Council
4.1 Provide representative, responsive and accountable governance.
FINANCIAL IMPACT
The costs associated with dealing with the Code of Conduct complaints have been provided for in the
2024/2025 and 2025/2026 Adopted Operational Plans.
RISK MANAGEMENT CONSIDERATIONS
As Council's Procedures for the Administration of the Code of Conduct requires the Code of Conduct
complaint statistics to be reported to Council and provided to the Office of Local Government, there is
a minor Compliance risk to Council if the Code of Conduct complaint statistics are not provided.
ATTACHMENTS
There are no supporting documents for this report.
oooO END OF REPORT Oooo
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.5. Page 70
THIS PAGE INTENTIONALLY LEFT BLANK
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.6. Page 71
10.4.6. CS - Investment Report - September 2025 - (95496, 96332)
Directorate: Corporate Services
10.4.6.
PURPOSE OF THE REPORT
The purpose of this report is to provide the Council with a written report setting out details of all
money that the Council has invested under Section 625 of the Local Government Act, 1993.
EXECUTIVE SUMMARY
This report indicates that Council held $121.18 million in investments as at 30 September 2025 and
outlines that all investments were made in accordance with the Local Government Act, 1993, the
Local Government (General) Regulation, 2021 and Council's Investment Policy.
RECOMMENDATION
That the Monthly Investment Report for September 2025 be received and noted.
BACKGROUND
Council held $121.18 million in investments as at 30 September 2025. Details on the composition of
the Investment Portfolio, and its compliance with Council's Investment Policy are provided below.
Details include the financial institutions with which the investments were made, the maturity date
(where applicable), the rate of return achieved, the credit rating of the institutions both in the short
term and the long term, the percentage of the total portfolio, exposure to credit ratings bands and the
spread of maturities.
1. Composition of Investment Portfolio
Tables 1 to 4 below provide details regarding the $121.18 million in investments as at 30 September
2025.
Table 1: Summary of Council's Investment Portfolio as at 30 September 2025.
Product Type
Face Value
% of Total
Term Deposits - Fixed Rate
$92,000,000
76%
Floating Rate Notes
$4,850,000
4%
NSW TCorp Long Term Growth Fund
$1,270,119
1%
At Call Deposits
$23,064,918
19%
Grand Total
$121,185,037
100%
Table 2: Total Investments by Issuer's Long - Term Credit Rating
Long Term Credit Rating
Face Value
% of Total
AA
$83,564,918
69%
A
$35,350,000
29%
BBB
$1,000,000
1%
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.6. Page 72
Long Term Credit Rating
Face Value
% of Total
NSW TCorp Long Term Growth Fund
$1,270,119
1%
Grand Total
$121,185,037
100%
Table 3 - Fixed Term Deposits
Financial Institution
Long Term Rating
Maturity Date
Interest Rate
Face Value
Bendigo Adelaide
A-
25-Mar-26
4.15%
$2,000,000
Bank of Queensland
A-
30-Mar-28
4.80%
$1,000,000
National Australia Bank
AA-
02-Oct-25
4.30%
$1,500,000
10-Dec-25
5.00%
$1,000,000
07-Jan-26
4.90%
$3,000,000
21-Jan-26
4.80%
$3,000,000
04-Feb-26
4.80%
$3,000,000
13-Aug-26
4.10%
$2,000,000
16-Sep-26
4.20%
$1,000,000
16-Sep-26
4.20%
$2,000,000
Rabobank
A
15-Oct-25
5.15%
$2,000,000
29-Oct-25
5.15%
$2,000,000
29-Oct-25
4.95%
$2,000,000
20-Nov-25
5.16%
$2,000,000
20-Nov-25
4.95%
$2,000,000
03-Dec-25
5.14%
$2,000,000
10-Dec-25
4.47%
$4,000,000
17-Dec-25
4.52%
$2,000,000
25-Feb-26
4.85%
$2,000,000
18-Mar-26
4.42%
$3,000,000
21-Apr-26
4.25%
$2,000,000
08-May-26
4.30%
$2,000,000
24-Jul-26
4.20%
$1,000,000
23-Jul-30
4.70%
$1,000,000
Suncorp
AA-
15-Oct-25
4.80%
$3,000,000
29-Oct-25
4.80%
$3,000,000
29-Oct-25
4.80%
$500,000
12-Nov-25
5.00%
$2,000,000
12-Nov-25
4.80%
$2,000,000
03-Dec-25
4.80%
$2,000,000
10-Dec-25
4.80%
$4,000,000
10-Dec-25
4.80%
$3,000,000
10-Dec-25
4.80%
$3,000,000
07-Jan-26
5.00%
$1,500,000
18-Mar-26
4.34%
$2,000,000
18-Mar-26
4.34%
$1,000,000
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.6. Page 73
Financial Institution
Long Term Rating
Maturity Date
Interest Rate
Face Value
25-Mar-26
4.33%
$1,500,000
17-Sept-26
4.18%
$1,000,000
17-Sept-26
4.18%
$2,000,000
Westpac
AA-
15-Oct-25
4.74%
$2,000,000
21-Apr-26
4.12%
$2,000,000
11-Jun-26
4.22%
$2,000,000
16-Jul-26
4.25%
$2,000,000
05-Aug-26
4.12%
$2,000,000
13-Aug-25
4.10%
$2,000,000
Grand Total
$92,000,000
Table 4: Floating Rate Notes
Institution
Maturity
Yield
Face Value
Macquarie Bank
14-Sep-26
4.49%
$800,000
Suncorp
13-Mar-29
4.62%
$500,000
Bank of Queensland
30-Apr-29
4.98%
$2,050,000
Bendigo Adelaide
14-May-27
4.61%
$500,000
AMP
13-Sep-27
4.91%
$1,000,000
Grand Total
$4,850,000
2. Environmental, Social and Governance (ESG) Investment
Table 5 below provides the details on Environmental, Social and Governance (ESG) investments and
the proportion compared to the total Investment Portfolio.
Table 5: Summary of Council's Investment Portfolio in Terms of ESG
Product Type
Face Value
% of Total
Non Fossil Fuel Lending ADIs
$67,550,000
56%
AMP Bank
$1,000,000
Bank of Queensland
$3,050,000
Bendigo and Adelaide Bank
$2,500,000
Rabobank Australia
$29,000,000
Suncorp Bank
$32,000,000
Fossil Fuel Lending ADIs
$42,364,918
35%
Commonwealth Bank
$23,064,918
Macquarie Bank
$800,000
National Australia Bank
$16,500,000
Westpac Group
$2,000,000
Other
$1,270,119
1%
NSW TCorp Long Term Growth Fund
$1,270,119
Socially Responsible Investment
$10,000,000
8%
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.6. Page 74
Product Type
Face Value
% of Total
Westpac Group (Green TD)
$4,000,000
Westpac Group (Social TD)
$6,000,000
Grand Total
$121,185,037
100%
3. Compliance to Investment Policy
Tables 6 to 7 below summaries' Council's exposure limits to the credit ratings bands, term to maturity
parameters and compliance with Council's Investment Policy.
Table 6: Exposure Limits to credit ratings bands
Long-Term Credit Rating
% of Portfolio
Policy Maximum
Compliant with Policy
AA
69%
100%
Yes
A
29%
60%
Yes
BBB
1%
50%
Yes
TC
1%
20%
Yes
Table 7: Term to Maturity
Term to Maturity
% of Portfolio
Policy Range
Compliant with Policy
Between 0 and 1 years
95%
100%
Yes
Between 1 and 5 years
5%
60%
Yes
4. Portfolio Return
Council's investment portfolio (excluding At Call Deposits and NSW TCorp Managed Funds) provided
a weighted average return (running yield) as shown in Table 9 below.
Table 8: Portfolio Return
30 September 2025
Monthly Return
(Annualised)
Financial Year to Date
(Annualised)
Hawkesbury City Council - Investment
Portfolio
4.59%
4.65%
Benchmark - Bloomberg Ausbond
Bank Bill Index
3.62%
3.69%
Performance Relative to Benchmark
0.97%
0.96%
Relevant Legislation
According to Clause 212 of the Local Government (General) Regulation 2021, the Responsible
Accounting Officer must provide the Council with a written report setting out details of all the money
that the Council has invested under Section 625 of the Local Government Act 1993. The report must
include a certificate as to whether investments have been made in accordance with the Act, the
Regulation, and the Council's Investment Policy.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.6. Page 75
Investment Certification
The Responsible Accounting Officer hereby certifies that the investments listed in this report have
been made in accordance with Section 625 of the Local Government Act, 1993, Clause 212 of the
Local Government (General) Regulation, 2021 and Council's Investment Policy.
DISCUSSION
Council's investments and returns achieved are driven and impacted by economic and market
conditions. Council's Investment Advisor, Prudential Investment Services Corp has reviewed Council's
investments as at 30 September 2025 and has advised of the following:
"Council's investment portfolio returned 4.59%pa for the month versus the bank bill index
benchmark's 3.62%pa return. Over the past 12 months, the investment portfolio has returned
4.90% versus the bank bill index benchmark's 4.19%.
The NSW TCorp Long Term Growth Fund recorded another strong result during the month with
a gain of 1.74% (actual).
Without marked-to-market influences, Council's investment portfolio yielded 4.65%pa for the
month. This is based on the actual interest rates being received on existing investments and
excludes the underlying changes to the market value of the FRNs and growth fund.
During September, Council had maturities of $6m between four term deposits with original
maturities of 4, 7 and 10 (x2) months with an average yield of 4.82%pa. Council invested the
$8m of maturity proceeds into four term deposits with maturities of 8 (x2) and 12 (x2) months
yielding an average of 4.19%pa.
Council has $16m in term deposits maturing in October. Looking forward, the following is
recommended for consideration over the coming month:
• The market is now expecting the RBA to keep the cash rate unchanged until at least 1Q
2026 with a possibility that only one more rate cut will be triggered for this easing cycle.
This could give term deposits some stability at current levels to close out the year.
• The most competitive deposit rates, from the highest rated banks, rebounded from last
month by an average of 10 basis points across the 4-12 month range.
• Even with the market expecting the cash rate to level off at 3.35% by mid-2026, 12
month TDs now in the 4.20-4.25% area will benefit Council's portfolio when prevailing
rates are lower.
• Suncorp and Rabobank are leading the way in the 6-9 month range with rates in the mid-
to-upper 4.20s. These are good if you know you will need to use the proceeds upon
maturity, otherwise reinvestment risk in these terms are high, i.e. having to reinvest at
lower rates when a deposit matures.
• Margins on new floating rate note (FRN) issues remain competitive with quarterly rate
sets on FRNs paying more than 12-month TDs. Council took advantage of a new FRN
issue from Teachers Mutual Bank which was added to the portfolio at the start of
October.
It is expected that Council's portfolio will achieve above benchmark returns over the
medium/long term with prudent investment selection and holding the securities for the
recommended time horizons of their asset classes."
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.6. Page 76
Restriction of Funds
Council's total investment portfolio as at 30 September 2025 included funds that are restricted as to
what they can be expended on.
Table 10: Restriction of Funds
Restriction Type
September 2025
%
External Restrictions - S7.11 and S7.12 Developer Contributions
$46,424,309
38.30%
External Restrictions - Bushfire and Flood Grants
$3,145,509
2.60%
External Restrictions - West Invest Program
$12,237,354
10.10%
External Restrictions Other
$15,693,094
12.95%
Internal Restrictions
$33,199,560
27.40%
Unrestricted
$10,485,211
8.65%
Total
$121,185,037
100%
As there are timing differences between the accounting for income and expenditure in line with the
Operational Plan, and the corresponding impact on Council's cash funds, a sufficient level of funds is
required to be kept at all times to ensure Council's commitments are met in a timely manner. Council's
cash management processes are based on maintaining sufficient available cash to enable
commitments to be met when due, while at the same time ensuring investment returns are maximised
through long term investments where possible.
In addition to funds being fully allocated to fund the Operational Plan activities, funds relating to
closed self-funded programs and that are subject to legislative restrictions cannot be used for any
purpose other than that specified. Externally restricted funds include funds relating to Section 7.11
and Section 7.12 Contributions, Domestic Waste Management, Sewerage Management, Stormwater
Management and Grants.
Funds subject to internal allocation refer to funds kept aside for specific purposes, or to meet future
known expenses. This allows for significant expenditures to be met in the applicable year without
having a significant impact on that year. Internally allocated funds include funds relating to Tip
Remediation, Workers Compensation, and Elections.
COMMUNITY ENGAGEMENT
The issues raised in this report concern matters which do not require community consultation under
Council's Community Engagement Policy.
Conformance to the Hawkesbury Community Strategic Plan: Our Hawkesbury 2045
4.1 Provide representative, responsive and accountable governance
4.4 Support a strong local Council that delivers on its values and commitments
FINANCIAL IMPACT
The matters raised in this report have direct financial implications. The income applicable was
provided for in the Adopted 2025/2026 Operational Plan.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.6. Page 77
RISK MANAGEMENT CONSIDERATIONS
The recommendation in this report is to received and note the performance of Council's Investment
Portfolio. Should Council not proceed with the recommendation, there is a minimal reputational risk to
Council, as legislative compliance is met by the report being tabled to Council. Financial risks are
mitigated through the application of Council's Investment Policy when making investment decisions
and do not apply to the actual report itself.
ATTACHMENTS
There are no supporting documents for this report.
oooO END OF REPORT Oooo
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.4.6. Page 78
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ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.5.1. Page 79
10.5. INFRASTRUCTURE SERVICES
10.5.1. IS - Food Organics Garden Organics - Commencement Date Proposed
Change - (95495)
Previous Item: 10.5.1, Ordinary (28 May 2024)
Directorate: Infrastructure Services
10.5.1.
PURPOSE OF THE REPORT
The purpose of this report is to review the Food Organics and Garden Organics (FOGO) transition
plan and consider a new commencement date of 1 July 2029 for the FOGO service.
EXECUTIVE SUMMARY
Council is preparing for the most significant transformation in waste services since the introduction of
kerbside recycling: the rollout of a Food Organics and Garden Organics (FOGO) service. The FOGO
Transition Plan remains aligned with best practice and legislative requirements, and recent
implementations of the service by other councils reinforce the value of a phased, well-planned
approach. Within the FOGO Transition Plan, one of the key elements adopted was being flexible and
adaptive, including with new technologies.
The introduction of FOGO slated to start on 1 July 2027, was designed for a long lead time to avoid
service disruptions, procure and distribute bins, caddies and liners, deliver community education and
behaviour programs and prepare internal systems for the additional work required including customer
service. However, this start date was also in context of trailing a new technology at the Waste
Management Facility to handle and process red bin waste (ARC Ento) to determine whether this
technology met the requirements set by the NSW Environment Protection Authority (NSW EPA) and
was operationally feasible.
The ARC Ento demonstration plant has not progressed at the pace initially planned as a result of
unanticipated delays with regulatory approvals and procurement complexities. Construction has
begun on site and the trial is on track to start in early 2026 and run for 12 months with an optional six
month extension with the current commencement date. This timeframe would mean Council would
need to start to implement FOGO, prior to the result of the trial become known due to the long lead
times required for FOGO transition.
Therefore, given the learnings and delay with the trial of ARC Ento, it is recommended that Council
reassess the FOGO implementation date, with a start date of 1 July 2029.
This new date would allow Council prudent time to assess the technology and outputs. Due to the
current exemptions process and precautionary principles with the NSW EPA the 2029 start date
would also allow sufficient time to work with the NSW EPA and other regulatory bodies to determine
how the technology can meet the environmental outcomes and approvals as well as meeting
operational requirements. Should ARC be successful Council can apply for an exemption regarding
FOGO implementation requirements. Should the ARC trial be unsuccessful the FOGO
implementation can proceed in compliance with the NSW Government mandate.
RECOMMENDATION
That Council amend the FOGO Transition Plan to commence the Food Organics and Garden
Organics collection service on 1 July 2029.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.5.1. Page 80
BACKGROUND
The NSW Government has mandated that all councils must implement FOGO collections by 1 July
2030, with legislation passing in early 2025. While the legislation is in place, supporting regulations
including Council specific exemption pathways are still under development by the NSW EPA and are
to be released in October/November 2025. General, small exemption pathways for limited periods
have been released by the NSW EPA.
On 28 May 2024 Council adopted the FOGO Transition Plan, which outlined the following key actions:
1. Remain flexible and adaptive to incorporate changes over time including the NSW EPA,
contracts or new technology. This should include making a final decision with Council by
December 2025 on proceeding with the FOGO service on 1 July 2027;
2. Commence the FOGO service on 1 July 2027 for urban and rural single unit dwellings with a
bin configuration consisting of:
a) FOGO 240L Bin collected weekly;
b) General Waste bin (140L or 240L) collected weekly;
c) Recycling 240L bin collected fortnightly;
3. Apply to the EPA for an exemption for properties using a central bin collection point, and for
remote properties;
4. Apply for the EPA's FOGO grant funding; and
5. Recruit a FOGO project officer and administration/field officers for a fixed period to lead and
support the FOGO roll out;
Since the adoption of the Plan, Council has received approvals for a 12-month trial with ARC Ento,
using Black Soldier Fly technology to process food waste. The facility is under construction and
expected to be operational by early 2026.
• Trial capacity: 6,000 tonnes (25% of red bin waste) p.a.
• Expected diversion: 75-80% (approx. 4,500-4,800 tonnes)
• Trial period: 12 months + optional 6-month extension (to July 2027)
Relevant Legislation
Protection of the Environment Legislation Amendment (FOGO Recycling) Act 2025
DISCUSSION
The Food Organics Garden Organics (FOGO) Transition Plan adopted in 2024 remains relevant and
aligned with best practice. Recent FOGO rollouts, including in Parramatta and currently in Blacktown
have demonstrated the benefits of a well-planned and methodical phased approach - starting with
weekly FOGO collection, followed by opportunities for residents to downsize red bins, reducing both
costs and landfill volumes.
Blacktown's current rollout is over two years in planning, resolving and resourcing to manage the
disruption not just externally to the community but internally for rating, property attributes, systems
and customer experience.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.5.1. Page 81
Strong community engagement and behaviour change are essential for a successful FOGO service
both from an environmental and financial perspective.
The move to FOGO represents the most significant transformation in waste services since the
introduction of kerbside recycling. A long lead time is critical to:
• Minimise service disruptions;
• Procure and distribute bins and caddies;
• Deliver effective education and behaviour change programs; and
• Prepare internal system, particularly rates and customer service.
Other key timing factors includes:
• Contract requirements - Council must provide at least twelve months’ notice to the contractor
for the delivery of this service as part of our current contract with JJ Richards.
• 1 July start date - this is best practice to align with rates in the new financial year and also start
the FOGO service in the cooler months to ensure the community is accustomed to FOGO prior
to the hotter months.
LEGISLATION AND REQUIREMENTS
The Protection of the Environment Legislation Amendment (FOGO Recycling) Act 2025, came into
operation on its assent in March 2025, requiring Councils to provide a FOGO service for all
households in NSW by 2030. Under the legislation the NSW EPA may grant an exemption under the
regulations from providing FOGO to households. Some guidance has been provided recently about
broad exemptions for periods of time, additional guidance for Council specific exemptions are
expected to be provided before November 2025.
ARC ENTO (Black Soldier Fly) TRIAL
One of the key considerations in determining the original FOGO commencement date of 1 July 2027
was to provide sufficient time to obtain and analyse data from the ARC Ento trial. This technology, if
successful and obtains regulatory buy-in, has the potential to fundamentally change the way in which
communities achieve landfill diversion with the potential to increase diversion rates, reduce the
number of heavy vehicles involved in collections and reduction in greenhouse gas emissions.
The commencement of the trial has been delayed by two primary aspects: obtaining approval of the
regulator (which has now been secured) and development consent (which has been secured). The
collective impact was a delay of approximately nine months. Construction of the plant is currently
underway with commissioning expected to commence in October and receival and processing of
waste to 100% of the trial volume by January 2026.
REGULATORY HURDLES AND ACCEPTANCE OF ARC ENTO TRIAL
The pilot plant and the 12 month trial is critical to demonstrate whether the process is able to perform
and meet environmental requirements from the NSW EPA. Twelve months represents a minimum trial
period to represent seasonal changes in the composition of the waste. As part of this trial, Arc Ento
will be gathering and analysing data to develop and start the process of regulatory acceptance by the
NSW EPA and other key regulatory bodies for key outputs of the materials including the frass, larvae
and syncoal products. The acceptance of the technology (should testing and data prove positive) is
likely to take at least six to 12 months after the trial potentially up to the end of 2028.
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.5.1. Page 82
If successful, Council may seek an exemption from the FOGO mandate from the NSW EPA and
procure an alternative long-term solution to FOGO diversion using this technology. The timeframe to
obtain the exemption is currently unknown, however given the pace of approvals from other aspects,
a six month window would not be unreasonable. If the trial is unsuccessful, Council would proceed
with the implementation of FOGO by 2030 as legislated.
COMMENCEMENT DATE PROPOSAL
Council must now decide whether to continue with the originally planned start date of 1 July 2027 or
change to 1 July 2028 or 2029. The recommended that a 1 July 2029 start date represents a stronger
strategic decision given it:
1. Provides the maximum amount of flexibility with the outcomes of the ARC Ento trial, including
navigating regulatory approvals and acceptance. Given the precautionary principles the NSW
EPA applies and the planning requirements this is likely to take a significant amount of time;
2. Facilitates feedback and learnings from other key LGA's including the Blue Mountains, a similar
sized community to Hawkesbury's; and
3. Smoother integration and planning within the Domestic Waste Management charge and long
term budgeting.
The updated FOGO Transition Plan, for a 1 July 2029 commencement date is attached as
Attachment 1 to the report.
COMMUNITY ENGAGEMENT
The issues raised in this report concern matters which do not require community consultation under
Council's Community Engagement Policy. Community engagement will form a critical component of
the successful introduction of a FOGO service. A specific engagement program will be developed as
outlined in the FOGO Transition Plan.
CONFORMANCE TO THE HAWKESBURY COMMUNITY STRATEGIC PLAN: OUR
HAWKESBURY 2045
The proposal is consistent with the following Strategies set out within the CSP.
Sustainable Environments and Heritage
2.2 Enrich collaborations through connection to nature, environments and heritage
2.3 Build understanding of the importance of a healthy environment to social and economic wellbeing
2.4 Empower the Hawkesbury to make sustainable choices
2.5 Invest in actions that support healthy environments, waterways and ecosystems
2.6 Develop our understanding of the Hawkesbury's contribution to changing climate and invest in
mitigation actions
Effective Leadership
4.6 Empower bold decision making for a sustainable Hawkesbury
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.5.1. Page 83
FINANCIAL IMPACT
The matters raised in this report have direct financial implications for future operational plans and
budgets. The funding of the service is factored into the domestic waste management charges applied
to residential rates as a separate charge.
RISK MANAGEMENT CONSIDERATIONS
Several risks spanning across operations, reputation, finance and compliance were considered in
conjunction with the ARC Ento trial.
Council would still meet the current legislative requirements of having FOGO by 2030 and given the
majority of Sydney councils are going FOGO between 2025 and 2030, Council would be within a high
number of councils rolling out FOGO mitigating the non-compliance risk.
If Council were to remain committed to the 1 July 2027 start date there is a major risk that Council
would be committing its residents to a long-term non-value service should the ARC trial be successful.
This would be by way of the introduction of the third kerbside bin, third collection run at a significant
cost. There is also an opportunity cost risk, where a new technology may provide additional benefits
to Council.
If, on the other hand, Council were to amend its commencement date to 1 July 2029 the reputational
risk of Council being seen as a late adopter is minor and offset by the opportunity the ARC trial brings
to present Council in a progressive and innovative community and organisation. The move to this date
would also provide Council with the greatest opportunity to test this emerging technology, giving the
community every chance to avoid a significant compliance cost that is the introduction of the FOGO
kerbside collection service.
On balance the change of date to 1 July 2029 presents the lesser risk profile to Council and the
community.
ATTACHMENTS
AT -1 Food Organics Garden Organics Transition Plan - amended October 2025 v1 – (Distributed
under separate cover)
oooO END OF REPORT Oooo
ORDINARY MEETING
10. REPORTS FOR DETERMINATION
Meeting Date: 4 November 2025
ORDINARY Item - 10.5.1. Page 84
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ORDINARY MEETING
11. RECEIPT OF MINUTES OF OTHER COMMITTEES
Meeting Date: 4 November 2025
ORDINARY Item - 11.1.1. Page 85
11. RECEIPT OF MINUTES OF OTHER COMMITTEES
11.1.1. ROC – Heritage Committee – 25 September 2025 (80242)
Directorate: City Planning
11.1.1.
PURPOSE OF THE REPORT
The purpose of this report is to present the Minutes of the Heritage Committee, held on 25 September
2025.
EXECUTIVE SUMMARY
Four items - 3.1.1, 3.1.2, 3.1.3, and General Business Part D contained within the Minutes of the
Heritage Committee have policy or financial implications to Council. They therefore require specific
consideration by Council, the details of which are discussed in the report below.
RECOMMENDATION
That in relation to the Minutes of the Heritage Committee Meeting held on the 25 September 2025:
1. Council receive and note the Heritage Committee Meeting in respect to items in General
Business Parts A, B and C.
2. Council endorse the Committee Recommendations in respect of Item 3.1.1. namely, that
Council:
a) Undertake a review of the conservation fabric, safety and security arrangements for the
highly significant Singleton Watermills Millstones that are currently on display at
Memorial Park, Kurrajong.
b) Depending on the results of that review, that Council potentially explore grant funding
opportunities; in conjunction with discussions with the Kurrajong - Comleroy Historical
Society and Heritage NSW, for the funding of revised display arrangements for the
Singleton Watermills Millstones that provide satisfactory safety and security measures for
their ongoing preservation, for the benefit of future generations, along with updated
interpretive signage that explains the rarity of these moveable heritage items.
c) The Heritage Committee thanks Mr Les Dollin and Dr Anne Dollin for their work with
respect to the Singleton Watermills Millstones.
3. Council endorse the Committee Recommendations in respect of Item 3.1.2, namely that
Council:
a) Update the current local heritage listing for 2 David Street, Wilberforce, via a Council
initiated Planning Proposal, which removes the reference to the former Uniting Church
building on the subject property and instead replaces it with the following description:
'Wilberforce Uniting Church Hall - Adapted former Air Force Hut'; and
b) Advise the property owner of the outcome of Council's consideration of this matter and
that they will have an opportunity to formally comment on the proposed changes to the
heritage listing of the property as part of the formal Planning Proposal process.
4. Council endorse the Committee Recommendations in respect of Item 3.1.3, namely:
ORDINARY MEETING
11. RECEIPT OF MINUTES OF OTHER COMMITTEES
Meeting Date: 4 November 2025
ORDINARY Item - 11.1.1. Page 86
a) That a Working Group consisting of the following Heritage Committee Members be
established to progress State Heritage listing of the Windsor Toll House:
• Ms Michelle Nichols
• Mr Michael Edwards
• Mr Graham Edds
• Ms Venecia Wilson
• Councillor Danielle Wheeler (Chairperson)
b) That Council urgently respond to Heritage NSW and express strong concerns at the
indifference shown by Heritage NSW to proceed with consideration of the nominations
for State listing and request Heritage NSW to urgently review and progress the
nominations to ensure these significant and vulnerable structures are afforded due and
appropriate statutory protection and property owners are able to apply for funding for
urgent conservation works.
c) Council consider sending a delegation of Council and Heritage Committee members to
meet with the Heritage NSW to discuss the proposed State listings.
d) That a Report on the draft Conservation Management Plan for the Australiana Pioneer
Village be presented to the next Committee Meeting.
5. Council endorse the Committee Recommendations in respect of General Business Part D, namely:
a) That due to pedestrian safety and heritage concerns, Council considers what could be
done to restrict heavy and long vehicle traffic on the street called Thompson Square in
Windsor.
DISCUSSION
The Committee considered staff reports on a range of matters as shown in the attached minutes,
attached as Attachment 1 to the report. The following items require specific consideration by Council.
3.1.1. CP - Singleton Watermills Millstones
A report was presented based on correspondence received from Mr Frank Holland, a member of the
Kurrajong - Comleroy Historical Society concerning the latest research undertaken by Dr Anne and
Les Dollin regarding the Singleton Watermills Millstones. The research identifies that the Millstones
are much rarer and highly significant than originally understood.
Following consideration on the matter, the Heritage Committee resolved:
1. Undertake a review of the conservation fabric, safety and security arrangements for the
highly significant Singleton Watermills Millstones that are currently on display at
Memorial Park, Kurrajong.
2. Depending on the results of that review, that Council potentially explore grant funding
opportunities; in conjunction with discussions with the Kurrajong - Comleroy Historical
Society and Heritage NSW, for the funding of revised display arrangements for the
Singleton Watermills Millstones that provide satisfactory safety and security measures for
their ongoing preservation, for the benefit of future generations, along with updated
interpretive signage that explains the rarity of these moveable heritage items.
ORDINARY MEETING
11. RECEIPT OF MINUTES OF OTHER COMMITTEES
Meeting Date: 4 November 2025
ORDINARY Item - 11.1.1. Page 87
3. The Heritage Committee thanks Mr Les Dollin and Dr Anne Dollin for their work with
respect to the Singleton Watermills Millstones.
It is considered that these recommendations can be undertaken when possible given the previously
identified work priorities for Council's Senior Heritage Officer.
3.1.2. CP - Request to De-list - Local Heritage Listed Property - 2 David Street, Wilberforce
The report to the Committee outlines that following an assessment of the history and significance of
the remaining Church Hall on the subject property, the report from Councils' Heritage Advisor
concluded that:
‘Despite the 1984 demolition of the original Methodist/Uniting Church building on the site, the
remaining Church Hall does retain some significance in its own right, and it is not
recommended for the site to be de-listed.
As the Hall only occupies a small footprint at the southern end of a much larger site, there
remains potential for carefully considered uses of other portions of the site, or the site as a
whole. In particular, community use of the site has been an aspect of its long history and any
future management decisions should prioritise community access. In this context, the existing
listing does not preclude development being undertaken on the site if undertaken in a
sympathetic manner.’
In light of these report findings, it is recommended that the current local heritage listing for 2 David
Street, Wilberforce be updated via a Council initiated Planning Proposal (to be progressed as part of a
future Planning Proposal for potential heritage items) which removes the reference to the former
Uniting Church building on the subject property and instead replaces it with the following description:
'Wilberforce Uniting Church Hall - Adapted former Air Force Hut'.
Following consideration of the matter the Heritage Committee resolved that Council:
1. Update the current local heritage listing for 2 David Street, Wilberforce, via a Council initiated
Planning Proposal, which removes the reference to the former Uniting Church building on the
subject property and instead replaces it with the following description: 'Wilberforce Uniting
Church Hall - Adapted former Air Force Hut'; and
2. Advise the property owner of the outcome of Council's consideration of this matter and that
they will have an opportunity to formally comment on the proposed changes to the heritage
listing of the property as part of the formal Planning Proposal process.
These recommendations are able to be acted on when work priorities of Council's Senior Heritage
Officer permits.
3.1.3. CP - Responses to Questions Raised at the Heritage Committee Meeting of 3 July 2025 and
Updates on Various Heritage Matters
Responses were provided to various questions raised by Heritage Committee Members at the 3 July
2025 Meeting, including the provision of correspondence as outlined in the Table below:
Question
Response
Recent representation to the Australian
Government Heritage Body - Australian Heritage
Council, seeking financial support for restoration
of the Windsor Toll House.
Correspondence received from the Australian
Heritage Council Secretariat dated 17 July 2025
included as Attachment 2.
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Question
Response
Progress on the previously submitted State
Heritage Listing Nominations for thirteen
Hawkesbury barns and outbuildings identified
within the Hawkesbury Timber Slab Barns and
Outbuildings Study.
Correspondence received from Heritage NSW,
dated 23 July 2025 included as Attachment 3.
Following consideration of these matters the Heritage Committee resolved:
That a Working Group consisting of the following Heritage Committee Members be established to
progress State Heritage listing of the Windsor Toll House:
• Ms Michelle Nichols
• Mr Michael Edwards
• Mr Graham Edds
• Ms Venecia Wilson
• Councillor Danielle Wheeler (Chairperson)
No objection to the formation of this Working Group is raised on the understanding that no staff time
will be allocated to the Working Group.
The Heritage Committee also resolved:
1. That Council urgently respond to Heritage NSW and express strong concerns at the
indifference shown by Heritage NSW to proceed with consideration of the nominations
for State listing and request Heritage NSW to urgently review and progress the
nominations to ensure these significant and vulnerable structures are afforded due and
appropriate statutory protection and property owners are able to apply for funding for
urgent conservation works.
2. Council consider sending a delegation of Council and Heritage Committee members to
meet with the Heritage NSW to discuss the proposed State listings.
No objection raised to these recommended actions.
Further, the Heritage Committee also resolved:
That a Report on the Draft Conservation Management Plan for the Australiana Pioneer Village
be presented to the next Committee Meeting.
A report can be prepared for the next Heritage Committee Meeting providing an update on the draft
Conservation Management Plan.
General Business
A number of matters were raised in General Business, including Alfresco Area Thompson Square,
118 Francis Street, Allambie Cottages, and Heavy Vehicles in Thompson Square.
Following consideration of this matter, the Heritage Committee resolved the following with respect to
Part D:
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That due to pedestrian safety and heritage concerns, Council considers what could be done to
restrict heavy and long vehicle traffic on the street called Thompson Square in Windsor.
This matter will need to be investigated should Council resolve to do so.
ATTACHMENTS
AT - 1 Minutes Heritage Committee 25 September 2025.
AT - 2 Correspondence received from the Australian Heritage Council.
AT - 3 Correspondence received from Heritage NSW.
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Attachment 1 - Heritage Committee Minutes 25 September 2025
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oooO END OF REPORT Oooo
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Attachment 2 - Correspondence received from the Australian Heritage Council
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BUSINESS PAPER
Attachment 3 - Correspondence received from Heritage NSW
BUSINESS PAPER
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11.1.2. ROC – Local Traffic Committee – 13 October 2025 – (82045)
Directorate: Infrastructure Service
11.1.2.
PURPOSE OF THE REPORT
The purpose of this report is to present the Minutes of the Local Traffic Committee, held on 13
October 2025.
EXECUTIVE SUMMARY
The Local Traffic Committee considered five items, contained within the Minutes of the Local Traffic
Committee.
The Committee has been constituted for the purpose of providing technical review and advice on
various traffic related matters, to Council in the exercising of its delegated functions as they relate to
the regulation of traffic on the public road network, for which Council is the Roads Authority. The
Committee has, however, no delegation authority in its own right and cannot bind Council.
The recommendations of the Committee are in line with the objectives of the Committee, as set out
under the Delegation Instrument, and with established practices and procedures.
RECOMMENDATION
That the Council adopt the recommendations contained in the minutes of the Hawkesbury City
Council Local Traffic Committee meeting held on 11 October 2025.
DISCUSSION
The Committee considered staff reports on a range of matters as shown in the attached minutes
(Attachment 1 to this report).
General Traffic
• General Traffic - 4.1.1. - LTC - Proposed Roundabout, Signposting & Line marking for Spinks
Road eastern access to Jacaranda Development, Glossodia DA0341/23 & RA0008/25 (HCC)
• General Traffic - 4.1.2 - LTC - Proposed Signposting and Line Marking for the Vineyard
Precinct at 62 Chapman Road, Vineyard - DA0458/23 - (Hawkesbury)
• General Traffic - 4.1.3 - LTC - Local Traffic Committee 2026 Calendar - (Hawkesbury)
Special Events
• Special Events - 4.2.1 - LTC - Australia Day on the Hawkesbury 2026 Event - Governor Phillip
Park, Windsor - (Hawkesbury)
• Special Events - 4.2.2 - LTC - Hanna Park Carols 2025 - (Hawkesbury)
ATTACHMENTS
AT - 1 Minutes of the Local Traffic Committee held on 13 October 2025.
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Attachment 1 - Minutes
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oooO END OF REPORT Oooo
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12. NOTICES OF MOTION
12.1.1. NM1 – Bushfire and Disaster Preparedness
12.1.1.
Submitted by: Councillors Wheeler, McMahon, Kotlash and Lyons-Buckett
NOTICE OF MOTION
That Council:
1. Convene a meeting of the Disaster and Emergency Committee as soon as practicable;
2. Invite representatives from the Hawkesbury District RFS to address the Disaster and
Emergency Committee on matters of relevance to the upcoming fire season, including an
update on their recent preparedness activities;
3. Receive an update from Council staff regarding the status of the new Hawkesbury Fire Control
Centre at this meeting; and
4. Write to the NSW Minister for Emergency Services, The Hon. Jihad Dib MP and the NSW
Minister for Recovery, The Hon. Janelle Saffin MP, requesting a meeting to discuss the NSW
Government's position on disaster preparedness funding specific to the Hawkesbury and seek
an update on the proposed Disaster Adaptation Plan (DAP), being prepared by the NSW
Reconstruction Authority.
BACKGROUND
Each one of us is acutely aware of the natural hazards which exist in our local government area -
most prominently bushfires and floods - and the potential for these to lead to disasters, but with our
constantly evolving community, as new residents move in, there will be many who have never
experienced an active fire season before. We greatly value the ongoing initiatives taken by the RFS to
support community preparedness and to carry out bushfire risk management activities. We
acknowledge the dedication of both staff and volunteers, and the effectiveness of programs such as
'Get Ready Weekend'.
However, given that some residents may still be unaware of the risks, or others complacent, it is
always valuable to publicly reiterate accurate key information. This includes how individuals can
access support for preparedness, and any fire season predictions and risks we should be aware of.
Council has a role in providing a public forum for this material to be broadcast to the wider community.
It is also valuable for Council (and indeed the whole community) to be aware of the work that gets
done behind the scenes and how Council supports the work of the RFS. Sharing this information
helps strengthen our collective resilience.
Now is a timely opportunity to reinforce these messages and hear an update directly from the RFS on
bushfire preparedness and more broadly on the progress of the Hawkesbury's Disaster Adaptation
Plan. Even for those with past experience in disasters, it is never misplaced to revisit and emphasise
essential preparedness and response strategies.
FINANCIAL IMPACT
There are no financial implications applicable to this report.
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ATTACHMENTS
There are no supporting documents for this report.
oooO END OF REPORT Oooo
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12.1.2. NM2 – Re-creation of a Rural – Residential Subcategory for Rates
Submitted by: Councillor Zamprogno
12.1.2.
NOTICE OF MOTION
That:
1. Council undertakes modelling for the implementation of a 'rural residential' sub-category for
residential land, per section 529(2)(b)(i) of the Local Government Act 1993 and prepares a
report.
2. The intent of the modelling and report should:
a) Publicly demonstrate Council's obligations under the Council Rating and Revenue
Raising Manual (2007) to be mindful of balancing both 'access to services' and 'ability to
pay' when setting rates.
b) Seek to ensure that households which are broadly equal in these respects, are also rated
to favour horizontal equity.
c) Examines and articulates both the mechanisms under section 529 (sub-categories) and
any other available means which promote fairness in the distribution of the rating burden.
d) Presents options in time to permit both public consultation and the implementation of
changes to the rating structure for the 2026-2027 FY.
BACKGROUND
In an environment where a substantial Special Rate Variation is proposed, we cannot separate our
consideration of the SRV from reform of the way in which the rating burden would be spread across
the LGA.
The OLG's Council Rating and Revenue Raising Manual (2007) quotes the English economist Edwin
Cannan (b.1861) in relation to the imposition of local taxation. He said, in his lectures on the History of
Local Rates in England:
"Every inhabitant of a district should be made to contribute according to his ability and everyone
who receives benefit from the local expenditure should be made to contribute in proportion to
the benefit he receives."
When offering guidance on the setting of modern Council rates, the Manual reframes this as an
obligation to be mindful of both a ratepayer's 'access to services' and their 'ability to pay' when setting
our rating policies.
Equally, the Manual states the difficulty we face in setting our formulas:
'At best, the value of land can be said to only 'approximate' the ability to pay. The value of land
is often no indication of the means of the owner.'
This results in a lack of what economists term 'horizontal equity' in the distribution of rates.
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From 2012 to 2017, Council utilised a mechanism allowed under the Local Government Act which
permitted the creation of sub-categories for rating Residential Land. Specifically, it employed a 'Rural
Residential' sub-category,
The relevant clauses of the Act state (my emphasis):
529 Rate may be the same or different within a category
(1) Before making an ordinary rate, a council may determine a sub-category or subcategories for
one or more categories of rateable land in its area.
(2) A sub-category may be determined as follows--
(a) for the category "farmland"--according to--
(i) the location of the land, or
(ii) the intensity of land use, or
(iii) the irritability of the land, or
(iv) economic factors affecting the land,
(b) for the category "residential"--according to--
(i) whether the land is rural residential land, or
(ii) whether the land is in a centre of population, or
(iii) whether the land is in a residential area or in part of a residential area,
(c) for the category "mining"--according to the kind of mining involved,
(d) for the category "business"--according to a centre of activity.
(2A) A sub-category may be determined for subsection (2)(b)(iii) only if the council is satisfied on
reasonable grounds that it is necessary to identify residential areas because of significant
differences between the areas in relation to access to or demand for, or the cost of providing,
services or infrastructure.
(2B) A sub-category must be identified by reference to geographical names or another way
prescribed by the regulations for the sub-category if--
(a) the sub-category is identified by reference to the location of the land, or
(b) the sub-category is identified by reference to the factor mentioned in subsection
(2)(b)(iii).
(3) The ad valorem amount (the amount in the dollar) of the ordinary rate may be the same for all
land within a category or it may be different for different sub-categories.
It will be observed that a simple sub-categorisation of 'rural residential' is possible under clause
529(2)(b)(i) merely because the land is 'rural residential'.
The Rating and Revenue Raising Manual contains this definition of Rural Residential:
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'Rural residential land generally refers to land which is primarily used for residential purposes
and is situated in a rural area, being land that is not within a town or village and not part of a
commercial farming enterprise.'
(p. 38)
While the Local Government Act includes this more proscriptive definition:
'Rural residential land means land that-
(a) is the site of a dwelling, and
(b) is not less than 2 hectares (4.9 acres) and not more than 40 hectares (98.8 acres) in area, and
(c) is either-
(i) not zoned or otherwise designated for use under an environmental planning instrument,
or
(ii) zoned or otherwise designated for use under such an instrument for non-urban
purposes, and
(d) does not have a significant and substantial commercial purpose or character.'
Council's decision to make the formula of the base / ad-valorum rate 50/50 (the maximum permitted
by legislation), replacing an earlier and less equitable 70/30 split, can only partly mitigate what have
clearly been huge distortions in rates paid by some, especially in those suburbs that lay close to
intensive development but who themselves have little prospect of being able to subdivide within their
lifetime, even if they might wish it.
These distortions in residential rates have been caused in part by speculation in land value which
bears little relationship to future subdivision potential, and even less to either the land-owners' 'access
to services' or their 'ability to pay'.
Some land values have doubled as a result of this speculation, with a knock-on effect to the ad-
valorum component of their rate bill, even though the ratepayer's income or access to services have
not changed in the same proportion.
I believe Council has an obligation to attempt to address this decoupling in a review of our rating
formulas.
Indeed, there are families and households within our LGA whose rates are double or triple those in
other suburbs, and yet who by the criteria of 'access to services' and 'ability to pay' should be equal.
Their median income, their demographic profile, and what they receive in terms of rubbish, roads and
Council amenities are similar.
Worse, they are more likely to live on un-sealed, un-kerbed or un-lit roads. They are more likely to
suffer poorer proximity to key Council civic infrastructure like pools and libraries.
If a breakdown of Council's capital works budget were allocated on a suburb-by suburb basis, they
would be likely to conclude with some justification that they see less of their rates back in roads and
services.
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It is not reasonable to declare that these landowners can afford to pay merely because they are 'asset
rich' when this speculation-driven increase could not be realised except by the sale of the family
home.
It is my belief that the depth of feeling we currently see about rates comes less from our need to
charge more (considering most people accept Council's figures about the infrastructure backlog and
the desirability of being able to devote more resources to roads), but from a perception of the fairness
of the rating burden across property types. Research repeatedly shows that a lack of trust in taxation
fairness impairs the willingness of people to accept any increase.
I believe that the logic behind the decision made in 2012 to utilise rating subcategories, which many
NSW Councils continue to do today, was sound.
FINANCIAL IMPACT
The matters raised in this report have indirect financial implications. Expenditure in the form of
resources will be incurred in association with these matters.
NOTE BY MANAGEMENT
Council retains the legislative capacity to create sub-categories, such as 'rural residential'. Section
529 of the Local Government Act specifically permits the residential sub-category of 'rural residential'.
Prior to 2012, Council had the same three rating categories it has today. In 2012, Council adopted a
'rural residential' sub-category which remained in place until revoked by Council decision in 2017.
When Council last used 'Rural Residential' the criteria used was the definition from the Local
Government Act, which is copied below:
'Rural residential land means land that-
(a) is the site of a dwelling, and
(b) is not less than 2 hectares and not more than 40 hectares in area, and
(c) is either-
(i) not zoned or otherwise designated for use under an environmental planning
instrument, or
(ii) zoned or otherwise designated for use under such an instrument for non-urban
purposes, and
(d) does not have a significant and substantial commercial purpose or character.'
Council business papers from 2017 summarise the rationale for Council's decision to remove the rural
residential sub-category at the time:
• 'The intended purpose of this [2012] change was to compensate rural properties for the relative
distance of these properties from Council services. In practice, this objective was not achieved.
The 2012 rating change actually increased rates for smaller properties (less than 2 hectares) in
rural and outlying areas.'
• 'The 2012 change saw an average increase of $118 for smaller properties across all areas of
the Hawkesbury (less than 2 hectares) and an average decrease of $512 for larger properties
in the same localities (between 2 and 40 hectares).'
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• 'In considering these impacts, the current Council came to the view that the 2012 rating change
was inequitable. Its intended compensatory impact on properties in rural and outlying areas
was unevenly distributed. The rating change increased rates for ratepayers with properties with
relatively lower land values particularly in areas with higher levels of relative socio-economic
disadvantage.'
ATTACHMENTS
There are no supporting documents for this report.
oooO END OF REPORT Oooo
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13. QUESTIONS WITH NOTICE
13.1.1. IS - Reconditioning of Roads impacted by Sewer upgrade works - (95495)
13.1.1.
#
Councillor
Question
Response
1
Wheeler
What is Council's agreement
with Sydney Water regarding
reconditioning of roads
impacted by sewer upgrade
works, particularly Francis St
and surrounding streets in
Richmond?
Council initially made attempts to negotiate an
alternative alignment for the new wastewater
transfer pipeline presently being constructed by
Sydney Water Corporation (SWC). SWC however
were not receptive to this alignment, which would
have seen Council's road assets remain
undisturbed. SWC, via their contractor, are
responsible for both the temporary restorations
and the final restoration of all road assets. The
project has not yet reached the stage of final
restorations and those restorations which have
been completed to date are temporary ones.
In negotiating with SWC, Council obtained a
number of concessions from SWC on the
reinstatement of its road assets, particularly
Francis Street, with SWC agreeing to undertake
reinstatements to a greater extent than otherwise
required, notably: that the wearing course (the
uppermost surface layer of the road) will receive
a full lane final restoration, lower pavement layers
will be extended by at least 1m either side of the
trench and any traffic facility impacted will be
reinstated in full, or otherwise by agreement with
Council.
ATTACHMENTS
There are no supporting documents for this report.
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Meeting Date: 4 November 2025
ORDINARY Item - 13.1.1. Page 159
14. RESPONSES TO QUESTIONS WITH NOTICE FROM PREVIOUS MEETING
14.1.1. Responses to Councillor Questions Taken on Notice at the Council Meeting -
14 October 2025
The following question were raised from Councillors regarding matters on the Council Meeting
Business Paper of 14 October 2025. These questions were taken on notice, and the responses are
provided below:
Item
No
Item
Description
#
Councillor
Question
Response
10.5.3
IS - Western
Sydney
Infrastructure
Grants Program
- Wayfinding
LGA Entry Sign
Options
1
McMahon
The recommendations
are replacing the blue
and white signs, are the
Macquarie town signs
staying in place?
The Macquarie Town signs,
erected in 1994, will be
refaced and preserved,
either in their current
location or a new location
should their existing
position conflict with
proposed signs. As part of
this, the signs will be
reconditioned and if
necessary refaced.
2
McMahon
How long then, in a
perfect world will these
signs be made and put
up in the community,
replacing the current
ones?
The current program would
see the installation of LGA
entry signs completed
within 16 months.
3
Wheeler
What position are we
putting the signs in and
can we have a look
before that they are.
The new LGA entry signs
will be located at the
location of the existing
signs, allowing for some
minor adjustment to
respond to any
requirements from safety
audits or Transport for
NSW feedback or
requirements.
4
Wheeler
Can we get some
information about the
money that is allocated
for heritage information
signs and if we are doing
anything about the
allocation of heritage
signage?. E.g. Macquarie
town sign in Wilberforce.
As noted above, the
Macquarie Town signs will
not be replaced, but will be
refurbished and, where
necessary, relocated to a
prominent location yet to be
determined. Otherwise,
heritage wayfinding signs,
denoted by a different
sandstone treatment and
typeface to other signs,
have been and will be rolled
out to the four Macquarie
Towns - Richmond,
ORDINARY MEETING
14. RESPONSES TO QUESTIONS WITH NOTICE FROM PREVIOUS MEETING
Meeting Date: 4 November 2025
ORDINARY Item - 13.1.1. Page 160
Item
No
Item
Description
#
Councillor
Question
Response
Windsor, Pitt Town and
Wilberforce as part of the
broader Wayfinding Stage 2
project.
12.1.1.
NM1 -
Emergency
Services Levy
5
Wheeler
Do we have a figure off
the top of our heads
about what we paid last
year as our contribution
was it 11.7%? What did
that equate to in a dollar
figure?
Currently, 11.7% of the total
costs of Emergency
Services is funded by Local
Councils, with 73.7% paid
by insurance companies
through premiums and
14.6% contributed by the
NSW State Government.
For 2024/2025,
Hawkesbury City Council
contributed $1.54 million,
allocated $1.09 million to
the NSW RFS, $0.24
million to the NSW SES
and $0.21 million to Fire
and Rescue NSW.
For 2025/2026,
Hawkesbury City Council
will contribute $1.59 million
in four quarterly
instalments, with $1.16
million allocated to the
NSW RFS, $0.21 million to
the NSW SES and $0.23
million to Fire and Rescue
NSW.
ATTACHMENTS
There are no supporting documents for this report.
oooO END OF REPORT Oooo
ORDINARY MEETING
15. CONFIDENTIAL REPORTS
Meeting Date: 4 November 2025
ORDINARY Item - Confidential Reports Page 161
15. CONFIDENTIAL REPORTS
15.1. GENERAL MANAGER
15.1.1. GM - 2026 Hawkesbury Australia Day Awards - (79351,15988)
Previous Item: GM – 2026 Hawkesbury Australia Day Awards – (79351, 15988)
Directorate: General Manager
Confidential Reports
REASON FOR CONFIDENTIALITY
This report is CONFIDENTIAL in accordance with the provisions of Part 1 of Chapter 4 of the Local
Government Act 1993 and the matters dealt with in this report are to be considered while the meeting
is closed to the press and the public.
Specifically, the matter is to be dealt with pursuant to Section 10A(2)(a) of the Act as it relates to
personnel matters concerning particular individuals (other than councillors).
In accordance with the provisions of Section 11(2) & (3) of the Local Government Act 1993, the
reports, correspondence and other relevant documentation relating to this matter are to be withheld
from the press and public.
ORDINARY MEETING
15. CONFIDENTIAL REPORTS
Meeting Date: 4 November 2025
ORDINARY Item - Confidential Reports Page 162
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ORDINARY MEETING
15. CONFIDENTIAL REPORTS
Meeting Date: 4 November 2025
ORDINARY Item - Confidential Reports Page 163
15.2. CITY PLANNING
Nil Reports.
ORDINARY MEETING
15. CONFIDENTIAL REPORTS
Meeting Date: 4 November 2025
ORDINARY Item - Confidential Reports Page 164
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ORDINARY MEETING
15. CONFIDENTIAL REPORTS
Meeting Date: 4 November 2025
ORDINARY Item - Confidential Reports Page 165
15.3. CORPORATE SERVICES
15.3.1. CS – Acquisition of Easement – Part of 34 Putland Place, Vineyard (148973,
148974, 148975, 148976, 95496, 112106,)
Directorate: Corporate Services
REASON FOR CONFIDENTIALITY
This report is CONFIDENTIAL in accordance with the provisions of Part 1 of Chapter 4 of the Local
Government Act 1993 and the matters dealt with in this report are to be considered while the meeting
is closed to the press and the public.
Specifically, the matter is to be dealt with pursuant to Section 10A(2)(c) of the Act as it relates to
details concerning the acquisition of an easement by the Council and it is considered that the release
of the information would, if disclosed, confer a commercial advantage on a person or organisation
with whom the Council is conducting (or proposes to conduct) business and, therefore, if considered
in an open meeting would, on balance, be contrary to the public interest.
In accordance with the provisions of Section 11(2) & (3) of the Local Government Act 1993, the
reports, correspondence and other relevant documentation relating to this matter are to be withheld
from the press and public.
ORDINARY MEETING
15. CONFIDENTIAL REPORTS
Meeting Date: 4 November 2025
ORDINARY Item - Confidential Reports Page 166
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ORDINARY MEETING
15. CONFIDENTIAL REPORTS
Meeting Date: 4 November 2025
ORDINARY Item - Confidential Reports Page 167
15.4. INFRASTRUCTURE SERVICES
Nil Reports.
Ordinary
Meeting
End of
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