Welcome to The EX 2026 PDF Free Download
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Welcome to The EX 2026
June 12th - 21st, 2026
The EX is Manitoba’s largest summer festival and welcomes over 210,000
visitors each year during our 10-day event in June. The EX offers our guests
a great park-like atmosphere with lots of interactive activities and experiences
that everyone can enjoy watching, learning, listening and experiencing! The EX is way more than
just midway rides now. Every half hour there’s a new, free show or concert happening somewhere
at the park offering great entertainment and significant value for all kinds of audiences and all ages.
As part of the entertainment package offered to guests, we showcase a wide variety of shopping
that can be done while they attend the event. Showcasing unique products that can be purchased,
we pride ourselves in providing yet another entertainment option for visitors to experience while
spending time with their friends and family. This document was created for you, our
Concessionaires, to offer the most up-to-date information directly affecting your operation and to
provide you with information necessary for successful participation!
The information in this
document is subject to change. Please refer to our website for the most up-to-date version of this
document.
Contents
A. Applicant Selection Process & Guidelines,
Page 2/3
B. Terms, Conditions & Display Standards
1. Food & Beverage,
Page 3
2. Liability Insurance Requirements,
Page 3/4
3. Electrical Consumption,
Page 4
4. Concession Rates & Percentages,
Page 5
5. Reporting & Payment,
Page 5
6. Concession Presentation,
Page 5
7. Refuse/ Waste,
Page 6
8. Water Disposal,
Page 6
9. Park Access,
Page 6
10. Admission & Parking Passes,
Page 6
11. Vehicles,
Page 6
12. Inspections,
Page 6/7
13. Tents,
Page 8
14. Fixtures,
Page 8
C. Vendor Space Requirements,
Page 8
D. Frontage Map,
Page 9
E. Food Concession Application Form,
Pages 10/11
G. Credit Card Authorization Form,
Page 12
H. Gate & Parking Pass Order Form,
Page 13
I. RV/Living Quarters Application Order Form,
Page 14
2
Dates & Hours of Operaon
Event Hours
Indoor Market Hours
*Outdoor Market Hours
Friday, June 12
5:00 pm – 12:00 am
5:00 pm - 11:00 pm
5:00 pm – 12:00 am
Saturday, June 13
12:00 pm - 12:00 am
12:00 pm - 11:00 pm
12:00 pm - 12:00 am
Sunday, June 14
12:00 pm - 11:00 pm
12:00 pm - 10:00 pm
12:00 pm - 11:00 pm
Monday, June 15
3:00 pm - 11:00 pm
3:00 pm - 10:00 pm
3:00 pm - 11:00 pm
Tuesday, June 16
3:00 pm - 11:00 pm
3:00 pm - 10:00 pm
3:00 pm - 11:00 pm
Wednesday, June 17
3:00 pm - 11:00 pm
3:00 pm - 10:00 pm
3:00 pm - 11:00 pm
Thursday, June 18
3:00 pm - 11:00 pm
3:00 pm - 10:00 pm
3:00 pm - 11:00 pm
Friday, June 19
12:00 pm - 12:00 am
12:00 pm - 11:00 pm
12:00 pm - 12:00 am
Saturday, June 20
12:00 pm - 12:00 am
12:00 pm - 11:00 pm
12:00 pm - 12:00 am
Sunday, June 21
12:00 pm - 10:00 pm
12:00 pm - 9:00 pm
12:00 pm - 10:00 pm
IMPORTANT DATES
• Application forms are available now and will be accepted until all exhibit spaces are filled.
• February 6th, 2026: Completed application due.
• April 1st, 2026: Signed Contract, Insurance Policy & Temporary Health Applications due.
• May 15th, 2026: New Food Submission Due
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A.
Applicant Selection Process & Guidelines
1. Application submissions do not guarantee space or acceptance of participation. Upon acceptance, a formal
contract will be sent to the email address provided on your application.
2. Application deadline: FRIDAY, FEBRUARY 6, 2026.
3. Incomplete or illegible application forms will not be considered.
4. Return completed application forms by email to alana@redriverex.com.
5. In an effort to select the most viable concessions, all new applicants must provide:
• Reference list/ letters of recommendation if you have not previously participated in The EX.
• A photograph or artist’s rendering of your concession.
• A list of all products you intend to sell and pricing guidelines. Items approved for sale will be outlined in
the contract. Not all items listed in the application may be approved.
• All concessionaires must carry a minimum of $2,000,000 Commercial General Liability Insurance. See
section B2. for more information about insurance.
6. Applications are considered on the basis of:
• Concession and product presentation.
• Product balance on Exhibition site.
• Uniqueness, appeal and suitability of product(s).
• Location availability.
• Confirmation of references (new applicants).
7. Red River Exhibition Park reserves the right to refuse or dismiss, at any time, any concessionaire who does
not comply with Exhibition Park’s rules and regulations.
B.
Terms, Conditions, Display Standards
1. FOOD AND BEVERAGE Exhibition Park has exclusive product and distribution partnerships. No other
supplier is permitted within the park. Concessionaires will be responsible for picking up products off site and
transporting them onto Exhibition Park property. If you are choosing to purchase your products elsewhere,
please ensure food safety and quality are top of mind.
Note: 2026 EXCLUSIVE PRODUCT SUPPLIERS (Mandatory):
• United Rentals: Contact Glen Scrivner, gscrivener@ur.com
• GFS: Erica Instance Erica.Instance@gfs.com
• Beverage Supplier TBC
2. LIABILITY INSURANCE All concessionaires are required to obtain insurance at their own cost, and
keep in force during the event (including set up and take down). Should any exhibit or portion thereof be lost,
stolen or suffer damage or injury from any cause whatsoever, the RREA will not be liable, or make any
payment for the value thereof. Neither the RREA, nor the service contractors shall be held responsible for the
safety of exhibits against theft, fire, accident or any destructive cause, nor for accidents to exhibitors, their
agents or employees.
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• All exhibitors must attain commercial general liability insurance against bodily injury, property damage and
personal injury, covering all operations of the exhibitor or concessionaire, on an occurrence basis and
having a limit of not less than $2,000,000, in respect of any one occurrence, including, but not limited to:
o Blanket Contractual Liability
o Employees as Additional Insureds
o Non-Owned Automobile Liability
o 30 Day Notice of Cancellation
• “Red River Exhibition Association” (the Lessor herein) is to be included as an Additional Insured with Cross
Liability Clause on the exhibitor’s (the Lessee herein) insurance. A Certificate of Insurance must be filed
with the Red River Exhibition Association no later than 15 days prior to the event. The Lessee shall
promptly provide to the Lessor copies of insurance policies or other satisfactory evidence thirty (30) days
prior to opening. If such evidence of insurance is not provided, the Lessee may, at its sole option, either
immediately cancel the space rental contract or provide the insurance outlined, the entire cost thereof to
be charged to the Lessee and to be payable on demand.
• The Lessee will obtain and keep in force during the term Commercial General Public Liability
Insurance respecting the use, occupancy, and conduct of business in accordance with the Lessor’s
minimum insurance requirements, with Insurers acceptable to the Lessor, for the amount not less than
$2,000,000.
• If such evidence of insurance is not so provided, the Red River Exhibition Association may, at its sole
option, either cancel the Exhibit Contract or provide the Insurance Outlined, charging the entire cost
thereof to the Exhibitor or Concessionaire.
• The required insurance coverage may be obtained through your own General Insurance Agent/Broker or
through the facilities available to the Red River Exhibition Association provided by:
Ruban Insurance Brokers Inc.
287 Tache Ave
Winnipeg, MB R2H 2A1
Phone: 204-988-5000, Fax: 204-988-5003
Please note: The above requirements are for Commercial General Liability Insurance only. There is no
Property Insurance Protection provided and the Exhibitor should give consideration to other areas of
protection, including, but not limited to Property, Crime, Business Interruption, and Specialty Coverage’s
.
3. ELECTRICAL CONSUMPTION Power charges are $10.00 per amp, plus $100 hook up fee per location.
All concessions must be wired with the service panel pre-installed to CSA specifications and have a minimum
of 150 feet of appropriately sized cable. An onsite electrician will perform hook ups on an as needed basis
beginning June 8th, 2026 between the hours of 8am & 3pm daily. All units will be disconnected following the
close of Exhibition Park on Sunday, June 21st, 2026. At the discretion of the electrician, repeated
emergency/urgent service calls may result in additional charges.
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4. CONCESSION RATES & PERCENTAGES Independent midway concessionaires/exhibitors of food,
games, novelties, rides, amusements and other non-food locations shall pay:
a. a) A frontage levy fee of $20 - $30 per frontage foot, based on site location. PAYMENT MUST BE
INCLUDED WHEN YOU RETURN THE SIGNED CONTRACT.
In addition to,
b. b) A percentage of 20-30% depending on the type of sales and/ or products being sold or displayed.
The percentage payment is calculated as follows: Gross sales less GST and PST equals concession net
revenue less tax. The percentage (20-30%) is calculated on the concession net revenue less tax
amount plus GST on the percentage payment. Or concessions/independent midway operators shall be
required to pay a base guaranteed fee of $80 per foot of frontage versus the percentage payment,
whichever is greater.
5. REPORTING & PAYMENT Daily percentage report forms are to be emailed daily to
alana@redriverex.com and kyle@redriverex.com or dropped off at the Exhibition Park main office no later
than 2:00 pm daily. Failing to do so will result in a $100.00 late fee charge(s). All percentage paying
concessions are required to have cash tills and must attach till tapes or square reports to their daily reports.
6. CONCESSION PRESENTATION
• Concessions must be brightly lit at night, displaying professionally created signage only. Hand painted/
drawn signs will not be permitted. Colors used should be bright and a professional designer should
assist, if possible.
• All canvas material should be kept clean, colorful and complementary to the rest of the concession.
• All grey water holding tanks, propane tanks, hitches and support equipment must be fenced/hidden
from the public’s view.
• Concession staff is to maintain a professional appearance and attitude with the public at all times.
Personnel must be neatly and cleanly attired; a uniform suggests a professional attitude and are
strongly encouraged.
• Exterior sound systems are not permitted.
• Containers/cups requesting tips are NOT permitted.
• No alcohol is permitted behind the line at any time; security will be monitoring this.
• Exteriors shall be well maintained and clean.
• Plants, flooring and other decorative props are preferred.
• Concessions that are trailer mounted or roll off style shall be skirted to the ground and hitches
removed or covered appropriately.
• Menu prices are to be clearly displayed.
• Sandwich board signage is strictly prohibited.
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7. REFUSE/ WASTE All Concessionaires must ensure that all refuse is placed in the designated dumpsters
located nearest your concession. If grey water or grease is not disposed of properly or garbage is disposed of
in a container intended for use by the public/patrons, a fine of $250 will be issued and enforced.
Concessionaire grease disposal barrels and food waste bins are placed throughout the event grounds. If you
do not see one located near you, please contact park management. Any refuse left behind after tear down will
incur a $350 fine. If the bins are full, please find an alternate bin.
8. WATER DISPOSAL All concessions that are located where there is no access to sanitary sewer must
have holding tanks to collect grey water. Grey Water can be disposed of at the lift station, located on the
north side of the RV Park.
9. PARK ACCESS Trailers must be sufficiently blocked with wooden pads. Upon arrival all concessionaires
will check in at the main office to pick-up their concession information package, containing their location
number, access passes and electrical hook-up tags. No concession will be hooked-up to power without an
electrical hook-up tag attached to their cable. All concessionaires will be granted access to the grounds
through gate #1. This access will be controlled by security who will be instructed to allow concessions on
grounds once locations are determined ready and/or adjacent units have been placed.
10. ADMISSION & PARKING PASSES Concessionaires will be given four (4) access passes. These passes
will allow you parking access in the west lot off of Festival Drive, as well as Park admittance. All other
employee passes are the responsibility of the Concessionaire and will be available for purchase by completing
the attached order form on page 13.
11. VEHICLES All vehicles are to be removed from the event grounds 30 minutes prior to gate opening.
Concessionaire parking is only permitted in the West Lot, unless you have an RV pass on your dash, you are
permitted to be parked at your living quarters.
12. INSPECTIONS Manitoba Health, ITS, and Winnipeg Fire Department inspections will begin at 10am on
June 10th & 11th, with any reinspection’s scheduled for the morning of June 12th. Failing to be prepared may
result in the concessions removal from the fairgrounds with no refund. All concessionaires are required to
have someone on site until all 3 (if applicable) of their inspections are complete. Failure to be on site for the
inspection will result in a $350 fine.
Temporary Food Service Establishment Guidelines - Manitoba Health
• A temporary food service establishment is defined as any place where food is prepared or provided for
consumption at a fixed location for 14 consecutive days or less in conjunction with a single event.
• All temporary food service establishments are subject to the requirements of Manitoba Regulation
339/88R, Food and Food Handling Establishments Regulation under The Public Health Act, and such
other requirements as may be required by a Public Health Inspector.
• Please complete your application by following this link:
https://www.gov.mb.ca/health/publichealth/environmentalhealth/protection/docs/tempfood.pdf
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Mobile Food Service Units and Commissaries – Fire Safety Requirements and Fees
• The Fire Prevention By-law No. 35/2017 contains regulations for mobile food service units and
commissaries. Requirements of the By-law can be viewed in Part 6 of the By-law Fire Prevention By-
law 35/2017.
• These requirements were implemented to ensure that all mobile food service units are maintained in a
safe condition and do not pose a safety threat to the operators or the public.
https://legacy.winnipeg.ca/fps/FirePrevention/Regulations/MobileFoodService.stm
• Following the Winnipeg Fire Paramedic Service (WFPS) Fire Prevention inspection, a label indicating
that your unit has passed an inspection will be provided by Fire Prevention. The label must be affixed
to the mobile food service unit within 25cm of the rear license plate or in a conspicuous location. If
you are operating within the City of Winnipeg and are not displaying a WFPS label you will be ordered
to cease operations until such time as a fire safety inspection is completed and a WFPS label is issued.
• All concessionaires whom do not have a valid City of Winnipeg Fire inspection will be inspected by the
City of Winnipeg Fire Department to ensure the concession is meeting all fire safety requirements. The
interpretation and enforcement of applicable laws and regulations will be conducted by the fire
marshal, and must be complied with. A mandatory inspection fee (cost TBD) will be charged for each
location. Red River Exhibition will invoice, collect payment and forward to the City of Winnipeg.
Inspection and Technical Services
• ITS conducts Food Service Vehicles inspections at Red River Exhibition Park; these inspections
normally take place over a two-to-three-day period (onsite Wednesday & Thursday and following up
Friday before opening if required). We do not stipulate the propane supplier or that the vehicles must
have 420 lb cylinders, however, the supplier and cylinder capacities have been the same for many
years without incident. The current propane supplier-United Rentals does a good job and understands
the event and event needs.
• If the vehicle is owned and operated in Manitoba, they are required to have our ITS approval label
affixed. Vehicles from out of Province currently do not require our Manitoba ITS approval label as they
operate only for the duration of the event. (labelling of non-Manitoba vehicles is being evaluated)
• Normal inspections could include, but are not limited to, gas line leak testing, combustion air and
exhaust interlock testing, appliance and exhaust system conditions and operation, appliance
certification and operations verification, gas line hose and regulator locations and protection methods,
gas line and hose condition, verification of correct portable fire extinguisher and onboard fire
extinguishing systems, vehicle location placement and correct landing of vehicle including wheel
chocks.
• Given the volume of vehicles and the limited inspection window, formal orders are not issued for each
vehicle. Instead, owners receive direct communication and are required to follow all verbal safety and
code compliance instructions from site gas inspector.
Richard Dunsmore: ITS Gas and Oil Inspector richard.dunsmore@gov.mb.ca
General Enquiries: Addy 204-945-3395 ITSInspections@gov.mb.ca
Inspection and Technical Services https://www.gov.mb.ca/labour/its/
United Rentals Propane Supplier: Glen Scrivener 204-515-5550 gscrivener@ur.com
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13. TENTS Concessionaires wishing to use tents or temporary structures for prep, or backline storage must
comply with all City of Winnipeg permit and fire department requirements. Tents for food service are not
permitted. Concessionaires not complying with the requirements shall be required to cease all activities until
such requirements are met, or remove the tents or temporary structures as required. All concessionaires using
tents shall be solely responsible for repair costs of asphalt and roadways as deemed necessary by Red River
Exhibition Park. All intent to erect a tent structure must be noted on your application.
14. FIXTURES Placing signage, lighting, banners, flags or décor on doors, walls, trusses, buildings or any
other structure within Exhibition Park is strictly prohibited without prior approval from RREA Event
Management.
C.
Vendor Space Requirements
Frontage Truck frontage fees vary from $20-$30 per total frontage foot. Measurements are defined by
including space for awnings, hitch, stakes and prep space that extend past vehicle bumpers and walls.
Frontage fees based on location:
Area A = $30 per frontage foot.
Area B = $25 per frontage foot.
Area C = $20 per frontage foot.
See Appendix 3 for a map of area locations.
Electrical Rate is $100.00 electrical hook up fee, as well as a $10.00 per
amp charge (minimum charge of $150.00 per location).
False frontage measurements and/ or electrical requirements on the
application will result in a $350 charge.
Water The concession fee includes water; however, the concession must
provide adequate hose, plumbing, and holding tanks (sinks, backflow
preventers, etc.)
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D.
Map of Food Vendor Areas
Frontage fees based on location:
Area A = $30 per frontage foot.
Area B = $25 per frontage foot.
Area C = $20 per frontage foot.
10
E.
Food Concession Application Form
Legal Business Name _______________________________________________________________________
Name of Food Truck ________________________________________________________________________
Contact Person ____________________________________________________________________________
Address __________________________________________________________________________________
City/Town ______________________________ Prov./State ____________ Postal/Zip Code ______________
Email ____________________________________________ Cell ____________________________________
Website _________________________ Facebook ____________________ Instagram ___________________
Model Type: ____In-Line
or
____Centre Line Type of Operation: _____Trailer _____ Tent _____Roll-off
Pull-In Direction for Trailer Unit (
Serving counter location
) _____Driver’s Side ______Passenger’s Side
Total Frontage (
in feet, including awnings, hitch and stakes, etc.
) Length _______ ft. X Depth ________ ft.
Electricity Required: ________ amps MB Health Permit # (
if applicable
) ___________________
PRODUCT LIST
Item Name / Descripon
Dietary Specialty
(gluten Free, vegan etc.)
Selling Price
LOCATION PREFERENCE
Please refer to the map in section E.
NOTE This is a location preference request only. Preferred location is not guaranteed and
is at the sole discretion of the Red River Exhibition Association.
____ Area A ($30/ frontage foot) ____ Area B ($25/ frontage foot) ____ Area C ($20/ frontage foot)
11
REFERENCES
New Applications Only
Event Name
Event Dates
Contact Name & Number
_____ Or, attach letters of recommendation from previous event hosts in which this concession has
participated.
Media Day
In an effort to help promote each concession, we will be
hosting a media day on Thursday June 11th at 1pm.
(subject to change)
If you plan to participate, please
submit the name of your new food, and a description by
May 15th.
____ Media Day Participation is Intended
ATTACHMENT CHECKLIST
____ Two photos of the concession.
____ A copy of the menu.
____ Copy of your MB Health Temporary Permit.
____ Letters of recommendation (new applicants only).
I, ________________________________________ have read, understand and agree to all of the guidelines,
terms, and conditions outlined in this document.
Please return completed application form with all attachments by email to:
Alana Fehr, Event Manager, alana@redriverex.com
IMPORTANT REMINDERS
• NO ALCOHOL is permitted behind the line at
any time. Security will be monitoring this.
• Daily payments must be made at the
Exhibition office prior to 2:00 pm each day.
• Sandwich boards of any kind are NOT
permitted.
• Tip jars are prohibited.
• False frontage measurements and/ or
electrical requirements on the application will
result in a $350 charge.
• Using Park garbage cans will result in a fine
of $250.
• All fees must be paid in full prior to May 1,
2026. Failure to do so will void all contracts/
agreements/ applications.
12
F.
Credit Card Authorization Form
In the event you require parking or admission passes, additional space, additional electrical or breach an
agreement as stated in the signed contract, that has an attached fee, the Red River Exhibition Association is
authorized to process as required on the provided card below.
Charges will be processed on the supplied credit card and an invoice will be provided in your information
package.
AUTHORIZATION INFORMATION
I, ____________________________ (name of cardholder) authorize the Red River Exhibition Association to
use my credit card as per the information provided below for any outstanding charges I/ my company may
incur during my rental of goods and/or services during The EX.
Name on Card
Credit Card Number
Expiry Date
CVV Code
(3-digit number)
Email Address
Phone Number
Date of Authorization
(YYYY-MM-DD)
Print Name
Signature
Completed forms can be sent to:
Alana Fehr
Event Manager
Red River Exhibition Park
Phone 204-888-6990 ext. 109, Email alana@redriverex.com
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G.
Concession & Exhibitor - Gate & Parking Pass Order Form
All exhibitors and concessionaires of The EX 2026 will receive four (4) access pass lanyards per unit. Each
lanyard represents your parking pass to the west lot and 10-day access to the park through the west gates.
All staff of exhibitors and concessionaires will require a parking pass as well as a gate pass to gain
admittance into Exhibition Park.
If additional passes are required throughout the event, please contact Alana at 204-383-0040.
Daily Event Entrance
• All concessionaires and their staff must have an access pass to present at the entrance/ security gates.
o Parking passes and 10-day passes should NOT be given to ticket takers/ security at the entrance
gates. They will be needed for re-entry throughout the entire 10 days.
o One-day passes will be taken by ticket takers/ security upon entry. If staff leave the Park, they will
require a stamp on their hand at the exit if they plan to re-enter that same day.
• Anyone entering the Park will need to do so through the main entrance gate on the West side of the
park. There will be no entrance through the exits or any other area. As we all know, line ups can be long
and all staff should be made well aware to give themselves ample time when arriving for their shift.
• All exhibitors, vendors, concessionaires and their staff may be subject to bag checks. This is a mandatory
practice, for everyone’s safety, and Red River Exhibition Association will not make exceptions.
Order Details
Company Name
Contact Name & Phone Number
One-Day Passes
# of Passes Required:
x $10.00 each
$
10-Day Passes
# of Passes Required:
x $50.00 each
$
10-Day Parking Passes
# of Passes Required:
x $20.00 each
$
TOTAL
$
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H.
RV/Living Quarters Application Order Form
Exhibition Park has limited RV/ living quarters space available for rent during The EX 2026. Spots are
numbered for a first-come, first serve basis. Please text your electrical post number to Alana once you arrive.
• Cost for each spot is $55.00 per day, plus tax.
• Each spot is limited to:
o One (1) RV/ living quarters on site
o Two (2) Vehicles
o One (1) Stock trailer (electrical @ $10/amp)
Contact Name ____________________________________________________________________________
Length of RV ________________ feet
RV Electrical Requirements ________________ amps
Stock Trailer Electrical Requirements ________________ amps @ $10 per amp = $ ________________
Special Requests/ Comments ________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Arrival Date _______________________________ Departure Date _________________________________
Signature ______________________________________ Date _____________________________________
Completed forms can be sent to:
Alana Fehr
Event Manager
Red River Exhibition Park
Phone 204-888-6990 ext. 109
Email alana@redriverex.com
