ICAIS 2024 – INFORMATION ABOUT IN-PERSON AND VIRTUAL PARTICIPATION PDF Free Download
1 / 6
/6
100%
ICAIS 2024 – INFORMATION ABOUT IN-PERSON AND VIRTUAL PARTICIPATION
Parcipang in-person at ICAIS 2024 maximizes the conference aendee’s experience through:
• direct interacon with speakers, poster presenters, and exhibitors;
• networking with others in formal and informal sengs;
• parcipaon in social events, pre-conference and post-conference tours; and
• experiencing all that Halifax has to oer as a culturally diverse city.
The ICAIS 2024 organizers recognize that for many people the opon to travel to parcipate in-
person is not an opon due to economics, employment restricons, and many other reasons
and have provided the opon of virtual parcipaon in a limited capacity.
ICAIS 2024 will not be a hybrid event as it was in 2022, with all presentaons live-streamed in
real-me as well as being available online for viewing when convenient to parcipants in
dierent me zones around the world. This means that although we will be oering knowledge
sharing opportunies for people joining virtually, there will be several aspects of the conference
only available to in-person aendees.
PLENARY SESSION PRESENTATIONS
• All plenary session speaker presentaons will be recorded and live-streamed in real-me
(Atlanc me), according to the published schedule in Fourwaves.
• There will be a queson and answer period following each plenary presentaon.
• The session moderator will accept in-person and virtual quesons aer the presentaon.
• Virtual parcipants will be able to parcipate in the live Q&A session by typing their
quesons into Fourwaves,
• In-person and virtual parcipants will be able to ask quesons of plenary speakers
through the feature in Fourwaves. See below “How to submit quesons to presenters”.
• Recorded plenary session presentaons will be available online within one hour of each
session concluding (Atlanc me) according to the published schedule in Fourwaves.
• The recorded presentaons will be available for viewing online unl November 1, 2024.
CONCURRENT SESSION PRESENTATIONS
• All speakers in concurrent sessions (in-person and virtual) are required to provide a pre-
recorded version of their presentaon.
• There are three to ve concurrent sessions each day, so there may be several
presentaons of interest to in-person parcipants that are scheduled at the same me
in dierent sessions. This approach provides the opportunity for all conference
parcipants to view recorded presentaons at their convenience, unl November 1,
2024.
• For virtual and in-person parcipants, the recordings of all presentaons will be
available online within one hour of each session concluding (Atlanc me), according to
the published schedule in Fourwaves.
• It is up to each speaker to submit the recording as they choose and could be:
2
a. a video (MP4) of the slides with just the speaker’s voice over, with caponing, or
b. a video of the person presenng their slides, with caponing using Google Meet,
Microso Teams, Zoom meeng, Vimeo.
Virtual Presentaons
• The recordings submied by virtual presenters will be played for in-person parcipants,
during the sessions in real-me (Atlanc me) according to the published schedule in
Fourwaves.
• There will be no real-me queson and answer period with virtual presenters. Instead,
anyone who wishes to ask them quesons can do so:
a. through the funcon in Fourwaves. See pages 4-6 “How to submit quesons to
presenters”, or
b. by contacng the virtual presenter by email.
• The online recordings will remain available for viewing unl November 1, 2024.
In-person Presentaons
• In-person speakers will present, and take quesons from the on-site audience, according
to the published schedule in Fourwaves.
POSTER PRESENTATIONS
• ICAIS 2024 is switching from using tradional poster boards with stac materials to
digital format that will display on touchscreen monitor kiosks.
• This approach reduces environmental impacts by:
a. eliminang the need for printed materials (paper, ink, laminaon).
b. reducing waste as posters are oen disposed of post-conference.
• the digital approach allows more exibility for how the content is presented.
• Poster presenters can submit their materials in a format they choose and could be:
a. PowerPoint slides only with transition timing pre-set.
b. a video (MP4) of slides with the presenter’s voice over, with caponing.
c. a video of the person presenng their slides, with caponing using Google Meet,
Microso Teams, Zoom meeng, Vimeo.
d. multi-media presentaon with caponing.
c. a static image as a PDF le.
Virtual Poster Presentaons
• For virtual presenters, the pre-recorded presentation will be played in real-time during
the poster session (Atlantic time), according to the published schedule in Fourwaves.
• Virtual poster presentations are allocated 7 minutes.
3
• There will be no real-me queson and answer period with virtual presenters. Instead,
anyone who wishes to ask them quesons can do so:
a. through the funcon in Fourwaves. See pages 4-6 “How to submit quesons to
presenters”, or
b. by contacng the virtual presenter by email.
In-person Poster Presentaons
• This is a photo of the touch screen monitor taken during the poster session for a
dierent conference.
• The poster session is on Monday, May 13 from 17:30-19:30 (Atlantic time) in room C5 at
the Halifax Convention Centre.
• There will be five poster kiosks distributed around the room and each will be labelled
with a kiosk number.
• Each kiosk will have 8-10 posters pre-loaded into the units.
• Poster presentations will be scheduled at specific times during the poster session and
there will be two presentation times for each poster during the poster session.
• In-person poster presentations are scheduled for 7 minutes:
a. five minutes for the presentation, and
b. two minutes for questions and answers.
• In-person poster presenters may arrange additional times to be at their assigned kiosk
to discuss their poster with attendees who reach out to them through the chat function
in Fourwaves.
• All poster presentations will remain on the kiosks until end of day Wednesday, May 15,
so that people can browse through them during networking breaks, lunches or other
times when they aren't attending sessions.
4
HOW TO SUBMIT QUESTIONS TO PRESENTERS THROUGH FOURWAVES
1. Log in to Fourwaves using the link provided in the conrmaon of your registraon. If
you cannot nd the link, contact icais@invasivespeciescentre.ca
2. At the top of the screen, click on the “ICAIS 2024 Schedule” link. Navigate to the session
in which the speaker is presenng.
5
3. Click on the numbered link in the session to see the presentaons and speakers.
4. Click on the “message” icon in the boom right corner.
